Site Administration & Facilities Coordinator

Allied Mills is part of Associated British Foods and operates seven modern flour milling units across three production sites in Belfast, Manchester and Tilbury. We are also one of a very limited number of businesses able to produce semolina from Durum wheat in one of our specialist mills. Allied Mills is the UK’s third largest miller and mills wheat for everything from bread to bagels, baguettes and biscuits, pasties to pastries, doughnuts, cookies, burger buns and pizzas, naan bread and chapattis, noodles and pasta. The majority of our flour goes into household bread brands such as Kingsmill soft white bread, Kingsmill 50/50, Allinson’s and many more.

Our people are our standards, and that’s why we’re ABF’s Miller of Choice. Through an inclusive culture and investment in our people and technology, we aim to deliver the highest standards in product quality and food safety, customer service and product development. Our aim is to ensure safety and business sustainability for our people, our customers, our neighbours and the environment. If you want to be part of a team who loves what they do and is proud of the role they play in the country’s food supply chain, we’d love to hear from you.

Allied Mills are owned by Associated British Foods. ABF is a diversified international food, ingredients and retail group with sales of £20.1bn and 188,000 employees in 56 countries. It has significant businesses in Europe, Africa, the Americas, Asia and Australia. Our sister companies in ABF UK Grocery produce products under many market-leading household brands, including Jordans, Ryvita, Pataks, Blue Dragon & Silver Spoon.

Overview Of Role

Role: Site Administration & Facilities Coordinator

Hours: 40 p/week (M-F)

Location: Trafford Park, Manchester

Responsibilities

• Documentation Integrity: Maintain accurate, controlled, and auditable documentation to support regulatory compliance and site safety systems.
• Audit Readiness: Ensure the site is consistently prepared for H&S, BRCGS, and corporate audits through complete and accessible evidence.
• Zero Harm: Contribute to the site’s "Zero Harm" goal by ensuring high standards of administrative governance and data integrityWheat & Wheatfeed Coordination: Lead the scheduling and booking of weekly wheat deliveries and wheatfeed collections to ensure consistent raw material flow.
• Weighbridge Operations: Provide daily support to weighbridge functions, ensuring adherence to site procedures and accurate intake/outload recording.
• Stock Management: Perform routine stock reconciliations and maintain accurate records for off-site storage reporting.
• KPI Collation: Coordinate the collection of site-wide performance data across all functions to support leadership reviews.
• Management Accounts: Assist in the production of weekly management accounts and support the investigation of financial variances.
• Training Support: Assist in coordinating site-wide training requirements to ensure compliance and skill development.
• Visitor & Contractor Management: Support site entry procedures, including contractor signing-in, inductions, and site visit coordination.
• Facility Coordination: Oversee the daily site facilities, including vending, catering, and office supplies.
• Occupational Health: Support the coordination of Occupational Health Surveillance for site personnel.
• Volume demand reporting
  
  

Key Accountabilities

• Safety Knowledge: Robust understanding of H&S administration, including permits and site safety controls.
• Administrative Experience: Strong administrative experience within a manufacturing or operations environment.
• IT Proficiency: Advanced capability in Excel, Outlook, Word, and ERP/SAP systems.
• Reporting Capability: Competent in data reporting, KPI coordination, and assisting with management accounts.
• Communication: Strong verbal and written communication skills to effectively interface with subcontractors and site teams
  
  

The Right Person

Detail-Focused: Highly organized and structured with a focus on data and documentation accuracy.Agile & Reliable: A calm, consistent, and reliable approach under pressure and when facing changing demands.

Problem Solver: A proactive approach to challenges with sound judgment and follow-through.

Customer-Focused: A service-driven approach to supporting all site functions and visitors.

Growth Mindset: Curious and embraces continuous improvement opportunities.

Ethical & Inclusive: An ethical decision-maker who champions inclusion, diversity, and belonging