Personal Secretary cum MIS Reporting

Company Description Navin’s is a Chennai-based real estate company that has been shaping the city’s skyline since 1989, with a strong focus on ethics, architectural integrity, and long-term quality. Over 36 years, the company has delivered more than 130 projects, providing homes to nearly 4,000 families. As an ISO 9001:2015-certified organization, Navin’s emphasizes liveability, environmental responsibility, and rigorous quality standards through a 1,575-point quality check process. Their projects are designed for healthy living, maximizing natural light and ventilation while aligning with IGBC-certified sustainability. With over 60 industry awards, including multiple recognitions for Navin’s Starwood Towers and the CIDC Vishwakarma Award, the company is known for its commitment to excellence, community, and enduring trust.

Job Title: Personal Secretary cum MIS Reporting

Department: Executive Office / Management

Reporting To: Chairman

Location: Chennai

Job Summary

The Personal Secretary cum MIS Reporting will provide high-level executive support to the Managing Director by managing schedules, coordinating business activities, preparing management reports, and ensuring seamless communication across departments. The role involves preparing business MIS, analyzing financial reports, monitoring business performance, coordinating with various functional teams, conducting market research, and handling confidential executive assignments.

Key Responsibilities

1. Executive & Personal Secretarial Support

• Manage the Managing Director's calendar, appointments, meetings, and travel schedules.
• Prepare meeting agendas, presentations, MOM (Minutes of Meeting), and follow-up action trackers.
• Draft business correspondence, presentations, reports, and confidential documents.
• Screen calls, emails, and visitors while maintaining confidentiality.
• Coordinate with internal and external stakeholders on behalf of the Managing Director.
• Handle personal assignments, appointments, and administrative responsibilities as assigned.

2. MIS Reporting & Business Analytics

• Prepare Daily, Weekly, Monthly, and Quarterly MIS reports for management review.
• Consolidate business performance reports from various departments.
• Develop dashboards and analytical reports for senior management.
• Monitor departmental KPIs and prepare variance analysis reports.
• Maintain business databases and ensure data accuracy.
• Generate management reports using Excel, ERP systems, and Power BI (preferred).

3. Financial MIS (P&L & Balance Sheet Reporting)

• Coordinate with the Finance & Accounts department to prepare monthly financial MIS.
• Analyze Profit & Loss Statements, Balance Sheets, Cash Flow Statements, and budget variance reports.
• Assist management in reviewing project profitability and financial performance.
• Monitor revenue, expenses, collections, and operational costs.
• Prepare financial summaries for management decision-making.

4. Cross-Functional Coordination

Coordinate and collect MIS data from:

• Sales Department
• CRM Department
• Presales Team
• Finance & Accounts
• Marketing Department
• Purchase & Procurement
• Projects & Construction
• Legal Department
• HR & Administration
• Ensure timely submission and consolidation of departmental reports.
• Follow up with department heads on pending action items.
• Track business performance against organizational targets.

5. Market Research & Business Intelligence

• Conduct market research on competitor real estate projects.
• Monitor competitors' pricing, product offerings, amenities, promotions, and sales strategies.
• Prepare comparative market analysis reports.
• Track industry trends, customer preferences, and market developments.
• Support management with business insights for strategic planning.

6. Documentation & Reporting

• Maintain confidential management records and business reports.
• Prepare monthly management review presentations.
• Organize digital and physical documentation.
• Ensure proper documentation of approvals and management decisions.

Educational Qualification

• MBA (Finance/Marketing/Operations)
• M.Com / B.Com
• CA Inter / CMA (ICWA) Inter (Preferred)
• Additional certification in MIS, Business Analytics, or Executive Assistance will be an added advantage.