Executive Secretary

Hello There!!

We are looking for Secretary Executive role.

Job Description – Secretary Executive.

Location : Chennai

Key Responsibilities:

• Assisting in preparation of agenda, notices, and papers for Board/Committee Meetings.
• Coordinating with Directors for availability and logistics related to meetings.
• Arranging Board and Committee meetings as per statutory requirements.
• Sending invitations, reminders, and meeting Documents to Directors.
• Coordinating for video conferencing / physical meeting arrangements.
• Drafting and sending official correspondence/emails to Directors on behalf of the Company Secretary.
• Arranging travel, accommodation, and logistics for Directors attending meetings.
• Collecting disclosures, declarations, and other compliance documents from Directors.
• Proper filing and safe custody of Board papers, signed minutes, registers, and other secretarial records.
• Assisting in maintaining compliance calendars and trackers.
• Providing day-to-day assistance to the Company Secretary in secretarial and administrative matters.

Desired Candidate Profile:

• Graduate / Post Graduate with a minimum of 10 years of relevant experience being a Secretary to Directors / Top Executives.
• Familiarity with Companies Act, 2013, Board-related compliances, exposure to Secretarial activities & in a listed company is preferred.
• Strong organizational and coordination skills.
• Excellent written & verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks, maintain confidentiality, and work with senior management.

Regards

Tina.K