Company Secretary – Full Time | ICSI Qualified | Immediate Joining Preferred

We are looking for a qualified Company Secretary to join our company on a full-time basis to handle all company secretarial, statutory, governance, RoC/MCA, and compliance-related responsibilities.

The candidate must be a qualified member of ICSI with valid ACS/FCS membership and should be eligible to be appointed as the company’s full-time Company Secretary for compliance purposes.

This role is suitable for both freshers and experienced candidates, provided the candidate is certified, committed, responsible, and available to support the company’s compliance requirements on a full-time basis.

The selected candidate should be able to coordinate with the Board of Directors, management, auditors, consultants, finance team, and statutory authorities. The candidate should also be flexible to attend Board and management meetings during office hours and, whenever required, during evening hours or outside regular working hours.

• Act as the company’s full-time Company Secretary and support all statutory compliance requirements.
• Ensure compliance under the Companies Act, 2013, applicable rules, Secretarial Standards, and other relevant regulations.
• Handle RoC/MCA filings, annual filings, event-based filings, statutory returns, and related documentation.
• Prepare notices, agendas, resolutions, explanatory statements, and minutes for Board Meetings, Committee Meetings, AGM, EGM, and other statutory meetings.
• Maintain statutory registers, records, compliance files, and secretarial documents.
• Prepare and maintain a compliance calendar and ensure all statutory deadlines are completed on time.
• Coordinate with Directors, management, auditors, consultants, legal advisors, finance team, and regulatory authorities.
• Support matters relating to share capital, shareholder records, share transfer, transmission, allotment, and related documentation, wherever applicable.
• Assist in preparation of Board Report, Annual Report, shareholder communications, circulars, and other corporate documents.
• Attend Board and management meetings online or physically, as required by the company.
• Be flexible to attend meetings outside regular office hours, including evening meetings, whenever required.
• Safeguard confidential company information, Board papers, records, and statutory documents.
• Advise management on company law, corporate governance, statutory compliance, and secretarial matters.
• Support the company in maintaining proper compliance standards and regulatory documentation.

• Must be a qualified Company Secretary.
• Must have valid ICSI ACS/FCS membership.
• Must be eligible and willing to be appointed as the company’s full-time Company Secretary.
• Freshers may apply. Candidates with prior experience in company secretarial compliance will be preferred.
• Knowledge of Companies Act, 2013, RoC/MCA filings, Board procedures, statutory registers, and Secretarial Standards will be an advantage.
• Should have good drafting, communication, coordination, and documentation skills.
• Should be responsible, detail-oriented, and able to track compliance deadlines.
• Should be comfortable coordinating with Directors, senior management, auditors, consultants, and statutory authorities.
• Should be available on a full-time basis.
• Should be flexible to attend meetings during office hours and outside regular office hours when required.
• Remote or hybrid working may be considered, but the candidate must be fully available for company compliance responsibilities and visit the office whenever physical presence is required.

Freshers and experienced candidates may apply.

Preferred experience areas:

• RoC/MCA filings
• Board Meeting and AGM/EGM documentation
• Statutory registers and records
• Companies Act compliance
• Secretarial Standards
• Share capital and shareholder-related documentation
• Corporate governance and compliance tracking

Interested candidates should be ready to share:

• Updated resume
• ICSI membership details
• ACS/FCS membership number
• Year of qualification
• Current employment status
• Current location
• Expected salary
• Notice period / joining availability
• Experience details, if applicable

Immediate joining is preferred.

Interested candidates may apply through LinkedIn with their updated resume and ICSI membership details.