Sr. Associate / Assistant Manager - Supply Chain (Exports)

Actively Reviewing the Applications

Wholsum Foods (Slurrp Farm and Mille)

India, Haryana, Gurugram Full-Time On-site

Posted 2 hours ago • Apply by June 13, 2026

Job Description

Job Description: Supply Chain Manager – Exports

Location: Gurugram, India

Department: International Business

Role Overview

We are looking for a highly detail-oriented and execution-driven Supply Chain Manager – Exports to manage end-to-end export operations across multiple international markets including Nepal, UAE, USA, UK, Saudi, Sri Lanka, Oman, Singapore, Bahrain, Maldives, Qatar, and Seychelles.

The role involves complete ownership of export documentation, production coordination, regulatory compliance, freight negotiation, CHA and forwarder coordination, payment tracking (LC & advance payments), and ensuring seamless dispatch and delivery of goods.

This position requires strong process management skills, documentation accuracy, cost optimization capability, and proactive coordination with internal and external stakeholders.

Key Responsibilities

Export Order Management
Receive and process Purchase Orders (POs) from international buyers
Prepare and share Proforma Invoices (PI)
Obtain PI confirmations and payment terms confirmation
Manage LC documentation and bank submissions (where applicable)
Follow up for advance payments / balance payments
Production & Inventory Coordination
Submit production requests based on confirmed orders
Coordinate stock availability with warehouse
Request and confirm stock allocation
Obtain batch code details for documentation
Confirm reception of stickers, tags, cartons, and packaging materials
Ensure timely stickering and outer carton compliance
Conduct QC checks for stickering and packaging
Documentation & Compliance

Prepare And Manage All Export Documentation Including

Commercial Invoice (CI)
Packing List (PL)
Proforma Invoice (PI)
EasyCom documentation & invoicing
Certificate of Origin (COO)
Certificate of Analysis (COA)
Health Certificate (HC)
CEPA documentation (where applicable)
SCOMET documents (if required)
Marketing material declarations
Freight & insurance declarations
LC documentation submission to bank

Ensure documentation accuracy as per destination country compliance norms.

Logistics & Freight Management
Coordinate with freight forwarders and CHA
Negotiate competitive freight rates (air/sea/road)
Obtain ETD/ETA details
Arrange stock pick-up and dispatch
Share final document sets with importer
Track shipment until final delivery
Share tracking details and shipping bills with buyers
Ensure timely submission of documents for payment realization
Market-Specific Execution
Handle country-specific regulatory requirements
Manage special customs requirements (samples, carton configurations, labeling norms)
Coordinate for health certificate inspections
Ensure LC compliance for Nepal and other LC-based markets
Manage partial advance and balance payment markets
Cost & Process Optimization
Negotiate freight and logistics costs
Optimize packaging and shipment planning
Reduce dispatch delays and documentation errors
Improve turnaround time from PO to dispatch
Develop SOPs for country-wise export processes
Stakeholder Coordination