Senior Operations Executive

Role Overview

The Senior Operations Executuive– Exhibitions is responsible for planning, coordinating, and executing exhibition operations end-to-end. This role ensures seamless event delivery, efficient vendor coordination, and high-quality exhibitor and visitor experience.

Key Responsibilities:

Event Planning & Execution

• Plan and manage all operational aspects of exhibitions and trade shows
• Develop event timelines, layouts, and execution plans
• Ensure smooth on-ground execution during setup, live event, and dismantling

Vendor & Stakeholder Management

• Coordinate with fabricators, logistics partners, AV teams, and venue authorities
• Negotiate contracts and manage vendor performance
• Act as the primary point of contact for exhibitors and partners

Logistics & Site Operations

• Oversee booth setup, branding, signage, and infrastructure
• Manage transportation, warehousing, and material handling
• Ensure compliance with venue guidelines and safety regulations

Team Coordination

• Lead on-ground staff, supervisors, and volunteers
• Assign tasks and monitor team performance during events
• Ensure effective communication across teams

Budget Management

• Plan and track operational budgets
• Control costs and identify optimization opportunities
• Handle billing, invoicing, and vendor payments

Quality & Experience Management

• Ensure high standards of exhibitor and visitor experience
• Troubleshoot real-time issues during events
• Conduct post-event evaluations and reporting

Compliance & Risk Management

• Ensure adherence to safety, legal, and operational standards
• Manage contingency planning and risk mitigation

Required Skills & Qualifications:

• Bachelor’s degree in Event Management, Business Administration, or related field
• 3–6 years of experience in exhibitions, events, or trade shows
• Strong knowledge of event production and exhibition setups
• Excellent vendor management and negotiation skills
• Ability to handle high-pressure, fast-paced environments
• Strong organizational and multitasking abilities
• Proficiency in MS Excel, project management tools, and reporting