Proposal Manager I

Job Title-Proposal Specialist / Writer II

Position type- Full Time

Work Location- Bangalore, Whitefield

Working style- In Office

Cab Facility- Yes

Shift Time -12.30 p.m. to 9.30 p.m.

People Manager role: No

Required education and certifications critical for the role- Any Graduate or Post-Graduate (full time)

Required Years Of Experience – 6-12 Years Of Relevant Experience

AON IS IN THE BUSINESS OF BETTER DECISIONS

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are committed as one firm to our purpose, united through trust as one inclusive, diverse team and we are passionate about helping our colleagues and clients succeed.

General Description Of Role

The IND Proposal Specialist / Writer (Level 7) independently delivers moderate‑to‑high complexity proposals in line with defined SLAs, timelines, and quality standards. The role owns first‑draft development, narrative structure, and compliance execution for assigned proposal workstreams, with a strong emphasis on editorial judgment, written quality, and advanced Microsoft Word proficiency.

The role operates with minimal supervision, partners closely with onshore writers, content managers, and subject matter experts, and supports multiple concurrent bids, including fast‑turn and priority submissions.

Job Responsibilities

Proposal Development & Content Management

• Independently own first‑draft development for assigned proposal sections or modules, tailoring narrative to client context, buyer intent, and evaluation criteria.
• Interpret RFP requirements, develop and maintain compliance matrices, and identify gaps, risks, and clarification needs.
• Apply advanced editorial judgment to ensure narrative flow, logical structure, accuracy, consistency, and adherence to brand and style standards.
• Create, manage, and optimize proposal response templates and approved content within Loopio or similar proposal content platforms.
• Coordinate SME content reviews and updates to ensure accurate, compliant, submission‑ready responses.
  
  

Document Production & Quality Control

• Export proposal responses to Microsoft Word and perform advanced drafting, editing, formatting, version control, and final quality reviews prior to submission.
• Enforce disciplined document management practices, including version control, naming conventions, change tracking, and structured review workflows.
• Oversee formatting of proposal documents, appendices, and forms, including population of required standard firm content (e.g., tax ID, corporate information, diversity statements).
  
  

Collaboration & Delivery

• Partner closely with SMEs, writers, production assistants, and content managers to deliver complete, high‑quality submissions under tight and competing deadlines.
• Independently manage multiple concurrent bids, balancing quality, responsiveness, and delivery risk.
• Exercise sound judgment under pressure, proactively resolving issues and escalating risks to protect deadlines, SLAs, and submission quality.
• Provide guidance, coordination, and day‑to‑day support to Level 8 specialists and production resources as needed.
  
  

Technology & AI Enablement

• Assertively use collaboration, content, and workflow tools (including Loopio) to optimize prioritization, transparency, and delivery efficiency.
• Leverage approved AI‑assisted drafting and review tools to accelerate first drafts, support compliance interpretation, and enhance editorial quality.
• Contribute to continuous improvement of proposal processes, tools, and technology adoption.
  
  

Skills/Competencies Required

• 4–7 years of experience in proposal management, bid writing, content development, or editorial roles within consulting, insurance, professional services, or similar environments.
• Exceptional written and verbal English communication skills with demonstrated first‑draft ownership and editorial leadership.
• Strong analytical skills with the ability to interpret complex RFP requirements and make sound compliance judgments.
• Advanced proficiency in Microsoft Word; working knowledge of PowerPoint.
• Proven experience supporting moderate‑to‑high complexity bids in SOP‑driven quality environments.
• Strong working knowledge of Loopio or similar proposal content management tools.
• Ability to manage multiple deadlines across time zones with minimal supervision.
• Strong ownership, accountability, and stakeholder partnership mindset.
• Commitment to continuous improvement through knowledge sharing, training, and coaching.
  
  

How We Support Our Colleagues

In addition to our comprehensive benefits package, we are proud to be an equal opportunity workforce. At Aon, we believe a diverse workforce is an innovative workforce. Our agile, inclusive environment allows colleagues to manage their wellbeing and work/life balance while empowering you to be your authentic self.

Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging them to take time to focus on themselves. We offer a variety of workstyle options through our Smart Working model, but we also recognize that flexibility goes beyond just the place of work... and we are all for it!

Our continuous learning culture inspires and equips colleagues to learn, share and grow, helping them achieve their fullest potential. As a result, Aon colleagues are more connected, more relevant and more valued.

COMMITMENT TO SUSTAINABILITY

“Aon is dedicated to integrating sustainability into our core business practices. We strive to minimize our environmental impact through innovative solutions and responsible stewardship, ensuring a sustainable future for our clients and communities.”

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