Project Coordinator

Introduction

Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what’s right.

We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive.

At Gallagher, you’ll find more than a job; you’ll find a culture built on trust, driven by collaboration, and sustained by the belief that we’re better together. Experience a workplace where you’re encouraged to be yourself, supported to succeed, and inspired to keep learning. That’s what it means to live The Gallagher Way.

Founded in 2006, the Gallagher Center of Excellence (GCoE) upholds the values of quality, innovation, and teamwork. With 10,000+ professionals across five India locations, GCoE is where knowledge-driven individuals make a significant impact and build rewarding, long-term careers.

Overview

Gallagher Center of Excellence (GCOE) is seeking to hire an Project/Operations Coordinator for the GCOE Business

Enablement vertical. The role will be part GCOE Business Enablement vertical and will be of dedicated support to

Gallagher Benefits Services , Other Global Division.

Gallagher Benefit Services US is looking for a dynamic Project/Operations Coordinator to support the delivery of our

comprehensive business strategy. In this role Provide high-level administrative and project coordination support to

enable the leaders to focus on strategic priorities. This role combines organizational efficiency with project delivery

oversight

How You'll Make An Impact

Responsibilities:

Admin Support

• Diary & Meeting Management: Coordinate numerous calendars, prioritise meetings, and manage
  
  

scheduling (incl. across multiple time zones).

• Travel & Event Logistics: Arrange travel, accommodation, and itineraries for conferences and
  
  

external engagements.

• Inbox & Communication Management: Monitor emails, flag priorities, draft responses, and
  
  

manage follow-ups.

• Document & Presentation Preparation: Create draft decks, format decks, collate reports, and
  
  

ensure materials are ready for meetings and events.

• Expenses: Process expense claim
  
  

Project Management Support

• Project Planning & Tracking: Maintain timelines, milestones, and deliverables for EVP initiatives.
• Governance & Reporting: Prepare status updates, dashboards, and risk/action logs for leadership
  
  

reviews as needed.

• Cross-Functional Coordination: Liaise with internal teams and external partners to ensure
  
  

alignment.

• Content & Research Support: Gather insights for propositions, conferences, and thought
  
  

leadership pieces.

• Action Management: Track decisions and ensure timely completion of follow-up actions from
  
  

meetings

Skills & Attributes

• Strong organisational and time management skills.
• Excellent communication and stakeholder management.
• Proficiency in Microsoft Office and project tracking tools.
• Ability to manage competing priorities and work independently.
• Discretion and professionalism in handling sensitive information.
  
  

About You

Qualifications:

EDUCATION

• Minimum Required Degree: Bachelor’s /Master’s degree in Business Administration, Communications or related field, and 3-8 years professional experience.
• Or Bachelor’s or Master’s degree / equivalent qualification in Project Management and a strong interest to transition to an operations management and coordination.
  
  

Experience ( Career Level Guide)

• Experience: 3-8 years in relevant role
• Oversee multiple programs, align with objectives, improve processes
• Expert program management, strategic leadership, executive assistant
• Strong technical skills across Microsoft Office Suite
  
  

KNOWLEDGE, SKILLS AND ABILITY:

• Proven record of successful project management and executive assistant
• Strong communication skills
• Excellent time management and organizational skills
• Experienced in creating scorecards, dashboards or other relevant reports
• Experienced in creating plans and managing budgets
• Experience in planning the leadership calendars.
• Relevant industry experience.
  
  

Additional Information

Compensation and benefits

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level, these benefits may improve:

• Medical Insurance and Parental Medical Insurance
• Accidental Insurance and Life Insurance
• Retirals - Employee Gratuity, Future Service Gratuity benefit - Group Term Life, Employee Provident Fund, National Pension Scheme
• Flexi Benefits Plan – Tax Savings Plans
• Annual Leave/ Maternity & Paternity Leave/ Additional paid ML, Mental Health Day
  
  

Other benefits include:

• Employee Wellness Programs
• Training programs
• And more..
  
  

We value inclusion and diversity

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination.