Procurement Manager

Job Description

The Procurement Manager will be responsible for leading and managing all procurement activities related to non-inventory purchases, including packaging, marketing materials, store fixtures, consumables, services, and capital expenditure (CAPEX) across the organisation. This role will ensure that procurement operations are efficient, cost-effective, and in compliance with the brand’s quality and ethical standards. The Procurement Manager will work closely with cross-functional teams to align procurement plans with business needs and expansion goals.

Responsibilities

Strategic Procurement & Vendor Management

• Design and execute procurement strategies that deliver cost efficiency, supplierreliability, and operational excellence.
• Collaborate with cross-functional teams, including Projects, Marketing, Visual Merchandising, IT, Admin, Warehouse, and Retail Operations to forecast and consolidate procurement requirements.
• Source, assess, and onboard trusted vendors and service partners for CAPEX-related purchases, store fit-outs, equipment, and other indirect procurement categories.
• Conduct end-to-end sourcing processes including RFI/RFQ/RFP, commercial evaluations, price benchmarking, and vendor due diligence.
• Establish and manage long-term partnerships with strategic suppliers to ensureconsistent quality, timely delivery, and innovation.
• Oversee the full procurement lifecycle, from requirement gathering and tendering tocontract finalization and performance monitoring.
  
  

CAPEX Procurement

• Handle end-to-end CAPEX procurement including fixtures, equipment, IT infrastructure, furniture, and store development material required for store development and expansion.
• Coordinate with internal stakeholders to define specifications, timelines, and deployment plans.
• Ensure CAPEX procurement aligns with approved budgets and project schedules.
  
  

Cost Optimization & Budget Control

• Monitor procurement spend, perform cost analysis, and identify saving opportunities through strategic sourcing and alternate vendor development.
• Ensure that all procurement is within approved budgets and financial limits.
• Provide periodic reporting on cost savings, budget utilization, and procurementperformance.
  
  

Operational Coordination

• Oversee the purchase order (PO) process including requisition review, PO creation, order tracking, and delivery follow-up.
• Coordinate with accounts payable team for invoice processing, vendor payments, and GRN issues.
• Ensure timely and complete delivery of procured goods and services.
  
  

Process & Compliance

• Ensure compliance with procurement SOPs, audit guidelines, and ethical sourcingpractices.
• Maintain accurate procurement records, contract documentation, and supplier performance reviews.
• Support internal and external audits with documentation and clarification.
• Generate procurement dashboards and management reports for periodic reviews.
• Continuously evaluate procurement processes and implement process improvements.
  
  

Candidate Profile

• Bachelor’s degree in Supply Chain, Business Administration, Engineering, or relatedfield (MBA preferred)
• Minimum of 6–8 years in procurement, with experience in CAPEX
• Strong knowledge of procurement practices, supplier markets, and negotiationtechniques
• Deep understanding of contract management, vendor selection, and market dynamics.
• Proficiency in ERP systems and procurement software.
• Strong analytical and financial acumen
• Excellent communication, leadership, and stakeholder management abilities.
• High attention to detail, planning, and organizational skills
• High level of integrity and compliance awareness
  
  

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