Personal Assistant

About the Job

Designation: Personal Assistant/ Executive Assistant

Experience: 3-4 Years

Location: Ahmedabad

We are seeking a highly organized, proactive, and trustworthy Executive Assistant / Personal Assistant to support senior leadership in both professional and personal matters. The role involves managing administrative operations, logistics, sales coordination, and providing seamless personal assistance to ensure smooth day-to-day functioning.

Key Responsibilities:

Executive & MD Support

• Manage MD’s calendar, meetings, appointments, and travel arrangements .
• Coordinate internal and external meetings; prepare agendas and MOM.
• Draft correspondence, presentations, and reports on behalf of MD
• Screen calls, emails, and manage communications with discretion
• Co-ordinate communication between CMD and senior management
• Manage personal appointments, travel, and event arrangements
• Oversee logistics including vendors, shipments, office supplies, and event arrangements
• Ensure smooth day-to-day coordination between departments

Sales CRM & MIS

• Maintain and update Sales CRM; track leads, follow-ups, and pipeline
• Prepare MIS reports (sales, operations, performance tracking)
• Coordinate with sales/accounts teams for accurate reporting

Payroll Coordination

• Coordinate payroll inputs (attendance, reimbursements, incentives) with HR/accounts
• Ensure timely submission of required data

Requirements:

• Bachelor’s degree or relevant experience
• Proven experience supporting senior leadership/MD level
• Knowledge of CRM systems, MIS reporting, and payroll coordination
• Strong organizational, multitasking, and Excellent communication skills
• High level of discretion, professionalism, and reliability
• Proficiency in MS office (Word, Excel, Power Point)
• Strong organizational and time management abilities.