Operations and Compliance Specialist

Join a team that grows people and business. We’re building long-term partnerships, driving results, and celebrating wins together—while you develop new skills, stretch into bigger responsibilities, and have fun along the way. If you’re energized by learning, relationships, and measurable impact, this is where you’ll thrive.

Job Title: Operations & Compliance Specialist

Company: Vernovis

Location: Mason, Ohio (Hybrid)

Job Overview:

At Vernovis, our people and their experience with us are the foundation of our success. We are seeking a Back Office Operations & Compliance Specialist who will serve as a key operational partner, ensuring seamless execution across onboarding, payroll, compliance, reporting, contract management, and system administration. You will find success in this role if you are a highly organized professional who enjoys solving problems, improving processes, and maintaining accuracy in a dynamic environment. The successful candidate will help drive efficiency, support exceptional consultant experiences, and contribute to the ongoing growth and scalability of our organization.

If interested in this position, please reach out to Ivy Gaydosh, [email protected].

Key Responsibilities:

Contract Administration & Compliance

• Prepare, review, and coordinate the execution of client, consultant, vendor, and internal contracts, amendments, and related documentation.
• Maintain accurate contract records and documentation to support compliance, audit readiness, and operational efficiency.
• Partner with internal stakeholders to ensure contractual obligations and compliance requirements are met.

Staffing Operations, Analytics & Reporting

• Partner with leadership to identify trends, recommend process improvements, and drive operational excellence.
• Support initiatives that increase back office productivity, efficiency, and scalability across HR, Finance, and Operations.

Consultant Experience, Payroll & Onboarding

• Ensure accurate and timely payroll processing for consultants and employees.
• Oversee timesheet administration, approvals, and issue resolution.
• Coordinate consultant onboarding activities, including system access, documentation, compliance requirements, and onboarding communications.
• Monitor client-specific compliance requirements and maintain required records.
• Serve as a primary point of contact for consultant support, responding to questions and resolving issues with professionalism and urgency.
• Partner with internal teams to deliver a positive and seamless consultant experience throughout the engagement lifecycle.

Vendor Coordination

• Serve as the primary liaison for operational vendors and technology partners.
• Manage vendor relationships, support issue resolution, and coordinate system enhancements and updates.
• Ensure operational systems and platforms effectively support business needs and objectives.
• Maintain proposal templates, content libraries, and supporting documentation.

Operational & Administrative Support

• Support day-to-day business operations, including office administration, mail distribution, check deposits, and related administrative activities.
• Coordinate consultant onboarding and technology setup for new internal team members.
• Assist with special projects, process improvement initiatives, and other operational priorities as needed.
• Partner with Recruiting, Sales, HR, Finance, and Leadership teams to support organizational goals and continuous improvement initiatives.

Success in This Role Looks Like:

• Delivering accurate and timely payroll, onboarding, reporting, and compliance processes.
• Maintaining high data integrity and process efficiency across operational systems.
• Building strong relationships with consultants, internal teams, clients, and vendors.

Required Qualifications

• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Excel and Microsoft Office Suite.
• Ability to manage multiple priorities while meeting deadlines.

Preferred Qualifications

• Experience within the staffing, consulting, professional services, or workforce solutions industry.
• Experience processing payroll, managing timesheets, or supporting workforce administration functions.
• Experience with onboarding, compliance tracking, contractor management, or employment documentation.

What Will Make You Successful

• You enjoy building efficient processes and keeping complex operations running smoothly.
• You are naturally organized and take pride in delivering accurate, high-quality work.
• You thrive in a fast-paced environment where priorities may shift throughout the day.
• You proactively identify opportunities for improvement rather than waiting for direction.
• You are energized by helping consultants, clients, and teammates succeed.
• You embody Vernovis' values of Integrity, Collaboration, and Extraordinary Service.

Equal Employment Opportunity Employer

Vernovis is proud to be an Equal Opportunity Employer. We are committed to creating an inclusive workplace and making employment decisions without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable federal, state, or local law.

Reasonable Accommodations

Vernovis is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and employment process. Applicants who require an accommodation should contact Human Resources.

Employment Relationship

This job description is intended to describe the general nature and level of work being performed. It does not constitute an employment contract and does not alter the at-will employment relationship where permitted by law.

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