Marketing Office Coordinator

Company Description

Pro Ultimate is a leading fitness chain with over 125 locations across India, dedicated to creating a healthier and happier nation. We pride ourselves on providing state-of-the-art fitness facilities, expert guidance from certified trainers, and fostering an inclusive community that celebrates individual achievements. Our mission is to make fitness accessible and impactful for everyone, transforming lives through innovation and wellness. Join us as we continue to set the standard for the fitness industry and contribute to shaping a healthier India.

Role Description

The Marketing Office Coordinator will serve as the backbone of the marketing team, ensuring smooth day-to-day operations, vendor coordination, and accurate reporting. This role requires a highly organized individual capable of managing multiple tasks, supporting marketing campaigns, and facilitating effective communication between internal teams and external vendors.

Key Responsibilities:

1. Administration & Coordination

• Handle backend reporting and maintain accurate lead data management for campaigns and promotions.
• Act as the primary point of contact for marketing vendors including printing agencies, creative teams, and flex/banner suppliers.
• Ensure smooth communication and coordination between the marketing team and branch offices.
• Maintain calendars, schedules, and documentation for marketing campaigns and events.

2. Campaign & Event Support

• Assist in the planning and execution of marketing campaigns, activations, and pre-launch events.
• Support preparation of marketing collaterals, presentations, and promotional materials.
• Track marketing campaign performance metrics and report insights to the team.

3. Documentation & Reporting

• Maintain and update databases for leads, client inquiries, and campaign results.
• Prepare daily, weekly, and monthly reports for marketing activities and budgets.
• Ensure proper archiving of campaign files, vendor invoices, and marketing materials.

4. Team Support & Communication

• Facilitate effective communication between marketing team members, branches, and external vendors.
• Support the marketing team with administrative and operational tasks as needed.

Key Skills & Competencies:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Attention to detail and accuracy in reporting.
• Ability to work independently and as part of a team.
• Problem-solving mindset and proactive approach.

Qualifications & Experience:

• Bachelor’s degree in Marketing, Business Administration, or a related field.
• 2–4 years of experience in marketing coordination, office administration, or related roles.
• Prior experience in vendor coordination and reporting is preferred.