Jr. Associate- CEO Office Administration

About the Company

MS Holdings is a global corporate holding company managing a diverse portfolio of group entities across corporate services advisory, investment, real estate, technology, education, philanthropy, consumer services, and succession & estate planning.

Job Location: Kinfra Techno Industrial Park, Kakkanchery, near Calicut University

Job Overview

We are seeking a dynamic and proactive Junior Associate – Administration to support the CEO’s Office in managing daily operations, coordination, and communications. The ideal candidate will be an organized, forward-thinking professional who thrives in a fast-paced environment and can seamlessly manage executive priorities while ensuring confidentiality, efficiency, and strong on-ground support to the CEO. The candidate must be flexible, proactive, and capable of handling multiple priorities with discretion and professionalism.

Key Responsibilities

1. Administrative Support

• Assist in managing day-to-day administrative activities of the CEO’s Office.
• Prepare and organize documents, reports, and meeting materials.
• Maintain accurate filing systems and ensure timely data updates.
• Support scheduling, calendar management, and travel logistics.
• Provide real-time on-site administrative assistance to the CEO during meetings, travels, events, and official engagements.
• Provide proactive support for tasks assigned by the Line Manager and CEO, ensuring timely and accurate execution.

2. Coordination & Follow-ups

• Coordinate with internal departments to ensure timely submission of reports and updates.
• Track tasks, deadlines, and deliverables across teams under the CEO’s portfolio.
• Follow up on pending actions and ensure smooth interdepartmental communication.
• Support execution of CEO-led initiatives through effective coordination and monitoring.

3. Communication & Documentation

• Draft internal communications, meeting notes, and official correspondences.
• Assist in preparing presentations, reports, and briefing materials.
• Maintain strict confidentiality while handling sensitive information.
• Ensure accurate documentation of discussions, decisions, and action points.

4. Proactive Engagement & On-Site Support

• Anticipate administrative and operational needs of the CEO’s Office.
• Provide hands-on ground-level support during meetings, events, and strategic discussions.
• Identify process gaps and suggest improvements for operational efficiency.
• Stay aligned with evolving priorities of the CEO and adapt quickly to dynamic requirements.
• Be flexible with working hours based on business needs, events, and executive schedules.

Skills Required:

• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• High attention to detail and accuracy.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Professional demeanor with the ability to maintain confidentiality.
• Proactive attitude with a strong sense of ownership.
• Valid driving license with confident driving skills (mandatory).
• Ability to work flexible hours based on executive requirements.