Head of Admin & Parent Relations

Head of Admin & Parent Relations

📍 Kokapet, Hyderabad

🕒 Full-time

📢 Reporting to: Director, Ekam Early Learning Centre

About Ekam Early Learning Centre

Founded in February 2020, Ekam Early Learning Centre is a progressive Reggio-inspired preschool committed to nurturing curiosity, independence, and a lifelong love for learning in young children. With our flagship centre in Jubilee Hills, Hyderabad, and two more campuses in Nagole, Hyderabad and Yendada, Vizag, The Happy Childhood Movement has built a strong long-standing community of educators, parents and collaborators who believe in thoughtful and child-centric early education. In 2026, we expand to two new campuses in Kokapet and Banjara Hills, Hyderabad, taking our proven early years approach to more families and children.

About the Role

We are looking for a dynamic and committed professional to join us as Head of Admin & Parent Relations at the Kokapet Centre, Hyderabad.

This role is central to the smooth functioning of the school and will oversee the administrative, operational, and parent engagement aspects of the centre. The position requires close coordination with both the on-ground team and the central team to ensure that daily operations run efficiently and that the school environment consistently reflects the values and standards of Ekam.

The Head of Admin & Parent Relations will be responsible for managing the operational framework of the centre, ensuring that systems, infrastructure, and support teams function seamlessly to create a safe and well-organised environment for children. The role also focuses on building positive relationships with parents and ensuring that all administrative and operational processes support the overall learning experience.

Key Responsibilities

Culture & Team Environment

• Support the creation of a child-centric culture, ensuring that all operational decisions prioritise the well-being and experience of learners.
• Guide and mentor the support staff so they effectively assist teachers and contribute positively to the school environment.

Events, Field Trips & Extended Programs

• Plan and oversee the execution of school events, celebrations, and community activities.
• Organise field trips, including coordination of transportation and conducting safety checks at the destination.
• Curate and manage after-school enrichment programs by partnering with relevant external organisations.

Facilities & Asset Management

• Maintain a comprehensive and regularly updated inventory of all school assets, including furniture, equipment, and technology infrastructure.
• Identify and coordinate with external service providers for maintenance and repair work such as electrical, plumbing, gardening, carpentry, and minor civil tasks.
• Implement preventive maintenance practices and routine inspections to ensure that facilities remain safe and functional.

Procurement & Inventory

• Build relationships with vendors and negotiate competitive pricing for frequently required supplies.
• Ensure that all procurement activities follow the processes established by the central team.
• Monitor and maintain adequate stock of consumables, classroom materials, and operational supplies required for daily functioning.

Safety & Security

• Conduct periodic reviews of the campus to identify and address potential safety concerns.
• Coordinate with the security agency to ensure effective campus safety protocols.
• Arrange regular fire safety and first-aid training sessions for staff members.

Health & Hygiene

• Ensure the centre maintains high standards of cleanliness and hygiene across all areas.
• Develop and implement structured cleaning schedules for classrooms, common areas, and outdoor spaces.
• Collaborate with local pediatricians to organise health awareness sessions and staff training when required.

Helper Management

• Recruit and train helpers in areas such as maintenance procedures, documentation practices, and appropriate interaction with children.
• Support helpers in maintaining records using the Illumine platform.
• Develop their communication and interpersonal skills for effective engagement with children, parents, and teachers.

Preferred Qualifications & Skills

• A genuine interest in working in an early childhood education environment and appreciation for young learners.
• Relevant experience in school administration or operational management, preferably within a preschool or educational institution.
• Familiarity with facility management, procurement, and vendor coordination.
• Comfortable working with Google Workspace or Microsoft Office tools for documentation and reporting.
• Strong organisational abilities and interpersonal skills.

How to Apply

If you believe you would be a good fit for this role, please share your resume at [email protected].