General Affairs

About Keyence

Keyence is a global leader in factory automation, headquartered in Osaka, Japan.

• FY 2024–25 Global Sales: USD 7.06 Billion
• Employees: 12,261 worldwide
• Offices: 250+ offices across 46 countries

Keyence develops and supplies a wide range of products including photoelectric sensors, proximity sensors, measuring instruments, and high precision microscopes. These solutions are used by more than 350,000 customers worldwide across industries such as electronics, semiconductors, automotive, food & packaging, biotechnology, and pharmaceuticals.

Role Overview

The Executive – General Affairs will manage day to day administrative operations, vendor coordination, procurement, documentation, and office setup activities. The role requires strong negotiation ability, attention to detail, and hands-on involvement in administrative and facility-related tasks.

The ideal candidate should be proactive, a quick learner, and capable of supporting smooth business operations through effective administrative practices.

Key Responsibilities

1. Vendor Management & Procurement

• Identify and evaluate suppliers, obtain quotations, and conduct cost comparisons.
• Negotiate pricing, service levels, and contract terms to ensure cost-effective procurement.

2. Contract & Documentation Review

• Review and manage supplier agreements, contracts, NDAs, and other operational documents.
• Ensure accuracy, compliance, and proper documentation control.

3. Office Setup & Maintenance

• Coordinate new office setups, renovations, or modifications to existing layouts.
• Ensure timely delivery of materials and oversee installation or fit-out activities.
• Assist in managing office infrastructure, maintenance, and facility services.

4. Administrative Operations

• Handle daily administrative tasks to support smooth business operations.
• Monitor and manage office supplies, services, and vendor SLAs.
• Support internal teams with administrative or operational requirements.

5. Invoice & Payment Coordination

• Verify vendor invoices, follow up on clarifications, and coordinate with the finance team for timely payment processing.

6. Operational Support & Continuous Improvement

• Identify opportunities to improve administrative processes and workflow efficiency.
• Support management with reports, data, and documentation when required.

Qualifications & Requirements

• Bachelor’s Degree (preferred: Business Administration, Commerce, or related fields).
• 1–3 years of experience in General Administration / Procurement / Facility Management
• (Freshers with strong aptitude may also apply).
• Strong negotiation, communication, and vendor-handling skills (English & Hindi).
• High attention to detail and strong documentation accuracy.
• Ability to multitask and coordinate with cross-functional teams.
• Proficiency in MS Office; basic understanding of accounting or ERP software is an added advantage.
• Willingness to travel for business purposes

Eligibility

• Qualification: Any Bachelor’s / Master’s Degree