Finance Executive in Mumbai

Job description: Finance operations executive (Design & sourcing – Garment business)

Own end-to-end finance operations for a design & sourcing garment business, covering vendor/customer onboarding, order-to-cash (O2C), procure-to-pay (P2P), inventory accounting, trade & logistics documentation, banking operations, compliance, and MIS reporting. Ensure timely processing, accurate books, strong control environment, and smooth coordination with internal teams and external partners.

Key Responsibilities

• Vendor/customer onboarding & compliance: Manage registration and onboarding for vendors/customers, including document collection and verification. Conduct creditworthiness checks and maintain complete KYC/contract documentation.
• Procure-to-pay (P2P) operations: Create, review, and share Purchase Orders (PO) with relevant stakeholders. Record inventory inward transactions and book supplier bills / credit notes (CN) accurately and on time. Share payment details, process vendor payments, and ensure proper accounting entries and reconciliations.
• Order-to-cash (O2C) operations: Create and share a Proforma Invoice (PI)/Order Confirmation (OC). Manage inventory outward accounting, raise invoices, and generate/share e-way bills as applicable. Track receipts, perform cash application, record collections. Follow up on outstanding invoices with Sales and Customers to reduce overdue and improve collections.
• Trade, logistics & documentation coordination: Coordinate and follow up with DP/CHA and other partners for documentation across transactions (BTST, drop-ship, CIF, FOB, etc.). Resolve stuck shipments/transactions through proactive documentation tracking and escalation. Record transporter/service provider bills/CNs and ensure proper cost capture.
• Banking, working capital & trade finance: Ensure timely OD extensions for fund requirements and working capital planning. Handle issuance and follow-ups for LC/DC/TT/BG/PDC; coordinate with banks for timely execution. Verify received LC/DC/TT/BG/PDC, ensure compliance to terms, and initiate claims where applicable. Execute hedging for future foreign payments and arrange insurance for securing future payments. Track all banking activities and maintain strong follow-ups with stakeholders until closure.
• Taxation, regulatory & audit support: Perform tax workings, ensure timely payments, and manage filings (as applicable to the business). Support FEMA audits and ensure compliance as per RBI guidelines, including documentation readiness.
• MIS, reporting & planning: Update daily activity reports including deal tracking and key transaction status. Run weekly sync-ups with business teams to share updates, flag risks, and align on closures. Prepare monthly board reporting packs with key financial and operational insights. Support budget planning cycles and tracking vs. actuals.
  
  

About Company: We are a chartered accountants firm specialized in accounting, goods and service tax, income tax, audits and finance.