Executive/ Sr. Executive- HR

Role Overview

The HR Operations Executive will support the Human Resources function in managing consultancy lifecycle processes and key HR operational activities. The role includes onboarding, contract management, documentation, HR systems management, and coordination with internal teams to ensure smooth HR operations.

This position requires strong attention to detail, process discipline, and the ability to manage documentation and HR data accurately while coordinating with consultants, employees, project teams, and internal departments.

Key Responsibilities

Consultant Lifecycle Management

• Manage end-to-end consultant onboarding processes, including onboarding on HR systems (Darwin).
• Draft and issue consultant service contracts and maintain contract documentation.
• Manage contract amendments, extensions, renewals, and closures in coordination with project teams.
• Track contract validity and proactively initiate extensions or closures.
• Coordinate with consultants on HR-related queries and documentation.

HR Documentation & Employee Communication

• Issue various HR letters and communications required across the employee lifecycle (appointments, transfers, NOCs, etc.).
• Ensure complete and proper documentation in cases of joining, promotion, transfers, and separations as per defined checklists.
• Prepare HR correspondence, letters, and documentation required for various HR processes.

Employee & Consultant Onboarding Support

• Contribute to improving the onboarding experience for new employees and consultants.
• Provide orientation to newly joined staff and consultants on HR policies, procedures, and performance evaluation processes (PER).
• Ensure onboarding documentation is completed and maintained properly.

HR Systems & Data Management

• Maintain employee and consultant data in HRMS/ERP systems, including additions, changes, and deletions.
• Maintain HR databases and documentation records, ensuring accuracy and completeness.
• Maintain employee files and records in both electronic and physical formats.

MIS & HR Data Reporting

• Maintain monthly HR MIS and reports, including attendance, headcount, and other HR metrics.
• Ensure timely availability of HR data for internal reporting and reviews.

Consultant Attendance & Finance Coordination

• Compile and share monthly consultant attendance data with the Finance team for payment processing.
• Coordinate with project teams to validate attendance data and resolve discrepancies.

Insurance Administration

• Act as the point of contact for insurance data management, including additions, deletions, and modifications.
• Coordinate with consultants and insurance companies for insurance claim settlements and maintain related documentation.

Separation & Exit Processes

• Support end-to-end separation processes, including documentation and coordination for Full & Final settlement where applicable.

HR Initiatives & Process Support

• Support HR initiatives including Rewards & Recognition programs, performance management activities, and HR communications.
• Assist in organizing HR activities such as trainings, employee engagement initiatives, and internal communication campaigns.
• Work closely with the HR Manager to ensure process improvements and HR initiatives are effectively implemented and communicated.

Additional Responsibilities

• Perform other related duties as assigned by the HR Manager, Team Leader, or Senior Management Team (SMT).

Qualifications & Experience

Education

Bachelor’s or Master’s degree in Human Resources, Business Administration, or a related field.

Experience

2–4 years of experience in HR Operations, HR Administration, or Employee Lifecycle Management with exposure to:

• HR documentation and employee records management.
• HRIS / HRMS data management.Contract administration or consultant lifecycle management.
• HR processes such as onboarding, documentation, and separation.
• Experience working with HR systems such as Darwinbox or similar HRMS platforms will be an advantage.

Skills & Competencies

• Strong written and verbal communication skills.
• High attention to detail and accuracy in documentation and HR records.
• Strong coordination and stakeholder management abilities.
• Ability to manage multiple operational processes simultaneously.
• Working knowledge of HR policies, HR operations processes, and employee lifecycle management.
• Proficiency in MS Excel and HRIS platforms for data management and reporting.
• Process-oriented approach with strong focus on compliance and operational efficiency.
• Ability to work collaboratively in dynamic and multicultural team environments.