Executive Assistant / Executive Personal Assistant to Director

Role Overview

This is a high‑trust, fast‑paced role for someone who can operate as a true business partner — managing priorities, driving execution, coordinating with international teams, and using modern tools + AI to streamline workflows.

Not a traditional PA role — ideal for candidates with strong operations, coordination, documentation, and communication skills.

Key Responsibilities

• Executive Assistant support to Directors (calendar management, scheduling, inbox coordination)
• Meeting preparation, minutes, action tracking, follow‑ups
• Cross‑border coordination with UK, India and international stakeholders
• Translating high‑level instructions into structured tasks & deliverables
• Project coordination and small workstream ownership
• Managing documentation, presentations, reports, trackers and dashboards
• Handling digital filing systems – Microsoft Teams, SharePoint, OneDrive
• Using AI tools (Microsoft Copilot, ChatGPT, automation tools) for research & drafting
• Vendor, consultant, and client coordination
• Office operations support for the India and London team

Skills & Requirements

• 2–6 years experience as Executive Assistant / EA / Personal Assistant / Operations Executive / Admin Executive
• Excellent verbal & written English communication skills
• Strong expertise in Microsoft Office 365 (Outlook, Word, SharePoint, Teams, Excel, OneDrive)
• Familiarity with AI tools, automation software, Canva, ChatGPT, Microsoft Copilot
• Experience in administrative support, calendar management, travel coordination, stakeholder communication
• Ability to handle confidential information & work with senior leadership
• Highly organised, proactive, detail‑driven, and process‑oriented
• Comfortable working in a UK‑overlap shift if needed (approx. 12pm–8pm IST)

Preferred Candidate Profile

• Experience supporting Directors / Founders / CXOs
• Experience in international coordination
• Strong documentation, follow‑through, and task ownership
• Tech‑savvy and comfortable learning new tools

What You Get

• Work directly with UK‑based Directors
• Exposure to international projects & global business operations
• Fast‑growth, modern work environment
• Hands‑on experience with AI‑enabled workflows
• Opportunity to build systems, improve processes, and take ownership

Location

• New Delhi (Office‑based)