Executive Assistant

Key Responsibilities

1. Founder Office Coordination
• Manage day-to-day communication for assigned Agents
• Track incoming queries (brands, collaborations, scripts, appearances)
• Ensure timely responses and follow-ups
• Maintain updated status sheets for all ongoing conversations

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2. Internal Reporting & Visibility
• Daily updates
• New business inquiries
• Ongoing deal status
• Delays / risks / escalations
• Maintain clear trackers (live documents) for full transparency

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3. Follow-ups & Closures
• Ensure no conversation goes cold
• Aggressively follow up with brands, talent, and partners
• Flag stuck deals proactively

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4. Calendar & Scheduling
• Coordinate meetings, calls, shoots, and deadlines
• Ensure all stakeholders are aligned and informed in advance
• Avoid overlaps, miscommunication, or last-minute chaos

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5. Content & Social Coordination
• Work with junior team handling social media
• Ensure timelines are followed and deliverables go out on time
• Double-check postings, approvals, and brand commitments
• Flag delays before they happen (not after)

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Expected Temperament & Behavior
• Highly proactive – does not wait for instructions
• Detail-oriented – nothing slips through the cracks
• Strong ownership mindset – treats tasks end-to-end
• Calm under pressure – handles chaos without escalation
• Sharp communicator – clear, concise, no confusion
• Solution-driven – comes with fixes, not just problems