Assistant Company Secretary

Experience: 3+ years

Qualification: CS + LL.B (mandatory)

Industry: Hospitality (Food & Beverage)

Location: Worli, Mumbai near to Parel/Prabhadevi Station

Reporting To: Head – Legal & CS

1. Role Overview

This role well‑rounded CS & Law professional who can independently manage secretarial compliances for multiple entities within the hospitality (restaurant / F&B) business and provide legal support on contracts, financing documents, and corporate governance. The candidate must be detail‑oriented, disciplined, and comfortable working in a fast‑paced, multi‑entity environment.

2. Key Responsibilities

A. Company Secretarial (Primary Responsibility)

• Manage end‑to‑end secretarial compliance for the entities coming under the brand in Hospitality business  ie. subsidiaries, JVs, holding company etc.
• Draft, prepare, and maintain:
• Board meeting notices, agendas, minutes
• General meeting notices & resolutions
• Statutory registers, returns, disclosures
• Ensure compliance under the Companies Act, 2013 and related rules.
• Handle annual filings and event based returns like AOC‑4, MGT‑7, DIR‑3 KYC, ADT‑1, MSME returns, PAS‑6 etc.0 for all entities.
• Coordinate with auditors, directors, and internal teams for statutory matters.
• Support new entity formation, share allotments, share transfers, restructuring and other corporate actions.

B. Legal (Contracts & Corporate Legal Support)

• Draft, review, and negotiate:
• Commercial agreements (vendor, supplier, AMC, consultancy, franchise, licensing, etc.)
• Restaurant‑related contracts (F&B vendor agreements, equipment purchase, rental/lease agreements).
• Loan agreements, security documents, hypothecation agreements.
• Shareholders’ Agreements (SHA), Share Subscription Agreements (SSA), and other investment‑related documentation.
• Ensure business contracts comply with internal policy, legal requirements, and industry standards.
• Maintain a central contract repository, track renewals & expiries.
• Provide day‑to‑day legal advisory to business teams, especially operations, HR, and finance.

3. Skills & Competencies

• Strong knowledge of:
• Companies Act, 2013
• F&B industry‑specific compliances (preferred)
• FEMA basics, stamp duty, contract law
• Hands‑on experience with ROC filings on MCA V3 portal.
• Excellent drafting skills—contracts, minutes, resolutions.
• Ability to multitask across multiple entities.
• Strong communication & stakeholder‑management skills.
• High integrity, ownership, and confidentiality.

4. Ideal Candidate Profile

• 2–3 years combined experience in CS + Legal roles, preferably in corporate houses with multi‑entity structures.
• Exposure to hospitality, retail, FMCG, or consumer‑facing sectors is a plus.
• Capable of working independently with minimal supervision.
• Comfortable interacting with senior management, auditors, and external counsel.

5. Key Deliverables

• Zero‑delay statutory filings
• Accurate & compliant board/AGM documentation
• Well‑negotiated and risk‑controlled commercial contracts
• Robust record management for entities & agreements
• Timely support to business teams