Administrative Assistant

For over 16 years, Trilyon has been at the forefront of providing comprehensive global workforce solutions and staffing services. Leveraging our extensive expertise across multiple domains such as Cloud technology, Salesforce, AI, Machine Learning, and Technical Writing, we consistently exceed expectations in catering to a wide range of requirements.

Position: Administrative Aide

Location: Pomona, CA 91768 (Hybrid, 2 days/week)

Duration: 12 months (possible extension)

Description:

• Broad knowledge of department policies, practices, and procedures.
• Broad knowledge of personal computer software, on-line applications, office equipment, and filing systems.
• Typically possesses three to four years’ experience performing thorough administrative, secretarial, and clerical functions.
• The administrative assistant-level 3 is a high-level administrative position.
• Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously.
• Performs duties of a high confidential nature that require comprehensive knowledge of organizational policies, practices and procedures.
• Sets up meetings. Responsible for ordering supplies and setting up offices/computer equipment for new hires.
• Requires judgment and confidence in handling interpersonal relations. Works on special projects as needed.
• May provide work direction to lower level administrative staff in the same department or unit.
• High School degree and 2-4 years of office experience or equivalent, relevant experience May require relevant college courses.
• Ability to coordinate the schedule of an Executive VP and other managers Proficient in Microsoft Word, Excel, and Outlook and related software

Required Skills/Attributes

• Four or more years of experience performing advanced administrative, secretarial, and clerical functions.
• Experience with Microsoft Office Suite including Outlook, Teams, Notes, Word, Excel, PowerPoint and CoPilot.
• Experience navigating through and using SharePoint.
• Experience creating files in MS Notes.
• Experience processing expense reports.
• Experience processing purchase orders.
• Experience processing invoices.
• Experience managing and prioritizing multiple calendars