Administrative and Marketing assistant

Administrative Assistant

Full-Time | Boutique Architectural Practice

We are a dynamic, design-driven boutique architectural firm looking for an exceptional Administrative & Marketing Assistant to join our growing team. This is an exciting opportunity for someone who thrives in a collaborative environment, enjoys balancing diverse responsibilities, and is eager to build a long-term career within a creative professional setting.

About the Role

This position is ideal for an individual who is both highly organized and creatively minded. You will support day-to-day administrative operations while also assisting with strategic marketing efforts that showcase our firm’s work, values, and culture. You will play a key role in ensuring our office runs smoothly while contributing to high-impact marketing initiatives.

What You’ll Do

Administrative Responsibilities:

• Manage calendars, scheduling, travel arrangements, and general office operations.
• Support project teams with documentation, meeting coordination, and internal communication.
• Assist with client correspondence, proposals, and project administration.
• Maintain office supplies, vendor coordination, and overall organization.

Marketing Responsibilities:

• Assist in preparing marketing materials, presentations, proposals, and project portfolios.
• Coordinate social media content and posting on all platforms, website updates, and newsletters.
• Support photography coordination, event planning, and outreach activities.
• Help maintain brand consistency across all marketing platforms.

What We’re Looking For

• A polished, professional, and friendly demeanor with excellent communication skills.
• Strong organizational abilities with attention to detail and follow-through.
• A proactive mindset—someone who takes initiative and solves problems independently.
• Ability to travel occasionally for project-related activities or marketing events.
• Experience in administrative roles and/or marketing is preferred.
• Familiarity with architecture, design, or creative industries is a plus, but not required.
• Most importantly, someone who is looking to build a long-term career, grow with our firm, and contribute meaningfully to our team culture.

Why Join Us?

• A fun, supportive, and energetic small-team environment.
• Opportunities for professional development and career growth.
• Exposure to all aspects of architectural practice and creative marketing.
• A chance to be part of a high-quality, design-focused firm with a strong reputation.

If you are a dedicated, enthusiastic professional who wants to grow with a boutique architectural practice, we would love to hear from you.

How to Apply

• Please submit your resume, a brief cover letter, and any relevant work samples or portfolio materials.