2nd Executive Assistant to C-Level Executive - Private Equity

Job Title: 2nd Executive Assistant to C-Level Executive - Asset Management

Location: New York, NY

Position Type: Full-Time

Compensation: $150k-200k base + bonus

Work Schedule: 5x a week in-office (with flex around executives calendar)

Job Overview:

This role will primarily support the C-Level Executive, ensuring seamless administrative operations. You will work with the executive's other EA/Chief of Staff as well. While this position offers leadership opportunities, its primary focus is on providing direct support to the executive rather than managing large teams.

Key Responsibilities:

• ***Executive Support: Provide comprehensive administrative assistance to the executive, including calendar management, travel coordination, and meeting scheduling.
• ***Personal Support: Facilitate communication with spouse discussing personal and business calendar alignment - multiple entities, creating agendas, doctor appt's, etc.
• ***Event Planning: Coordinate corporate events, offsites, and meetings with detailed attention to logistics.
• Team Coordination: Facilitate communication and alignment across departments, ensuring the executive's priorities are consistently supported.
• Meeting Preparation: Prepare meeting agendas, documents, and presentations; take detailed minutes and ensure follow-up on action items.
• Travel Management: Organize complex domestic and international travel arrangements, including flights, accommodations, and ground transport.
• Expense Management: Handle and process expense reports for the Executive, ensuring accuracy and adherence to company policies.
• Communication Management: Act as the primary point of contact for internal and external communications, ensuring timely and clear information flow.
• Ad-hoc Projects: Lead and execute special projects as assigned, demonstrating initiative and independent problem-solving.

Qualifications:

Experience:

• Proven experience as an Executive Assistant, ideally within financial services or a fast-paced corporate environment (7+ years).
• Demonstrated ability to manage complex schedules and handle confidential information with discretion.

Skills:

• Exceptional organizational and multitasking skills.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
• Ability to thrive in a dynamic environment while managing multiple priorities.
• Personal Attributes:
• Highly discreet and able to maintain confidentiality.
• Proactive, with the ability to anticipate the needs of the CEO.
• Collaborative, with a positive and team-oriented mindset.

Working Conditions:

• Schedule: 5x a week in-office presence required.
• Environment: Fast-paced, office-based role within a dynamic team.
• Compensation: $150k-200k base + bonus