Travel Desk Officer /Admin

Key Responsibilities

Travel Desk Management

• Handle end-to-end travel arrangements for employees, senior management, and visitors, including air/rail tickets, hotel bookings, and local transportation.
• Ensure adherence to Linc Limited’s travel and expense policies.
• Coordinate with travel agents, airlines, hotels, and transport vendors to negotiate competitive rates and service levels.
• Manage last-minute changes, cancellations, and emergency travel requirements efficiently.
• Maintain accurate travel records, MIS reports, and travel expense data.
• Verify travel bills and coordinate with the accounts team for timely processing and payments.
• Support international travel arrangements including visa coordination and travel documentation, when required.

Administrative Responsibilities

• Support day-to-day office administration at the corporate office.
• Coordinate with vendors for office supplies, housekeeping, pantry, security, and facility maintenance.
• Assist in asset management, inventory tracking, and record maintenance.
• Support administrative logistics for meetings, conferences, audits, and corporate events.
• Ensure proper documentation, filing, and compliance with internal administrative processes.
• Act as a coordination point between internal departments and external service providers.

Skills/Experience

• Strong knowledge of corporate travel management and vendor coordination.
• Good negotiation and cost-control skills.
• Proficiency in MS Office (Excel, Word, Outlook).
• Strong organizational, multitasking, and coordination abilities.
• Effective communication and interpersonal skills.
• Ability to handle pressure, urgent requirements, and confidential information.
• Hands on experience in SAP is mandatory.
• Should have knowledge on Visa/Forex & Insurance for International booking

Key Attributes

• Proactive and solution-oriented
• Detail-focused with a cost-conscious approach
• Professional and strong service mindset
• Reliable, organized, and process-driven