talent acquisition operations coordinator - afternoon shift

Organisation/Department

Alpha is bringing their impressive global success story to Hungary, building a brand-new Global Business Center in Budapest. They are looking for a Talent Acquisition Operations Coordinator to join their People function and become a foundational part of this journey.

They offer a unique environment that prioritizes an inclusive culture and service excellence from day one. In this role, you will manage the operational backbone of the recruitment function within a collaborative, supportive, and social international team. It is a rare chance to join a community that values teamwork, celebrates success, and genuinely enjoys working together to build a fresh operation in the heart of Budapest.

Job description

As a key expert within the Business Services function, you won’t just manage administrative tasks—you’ll manage the digital and operational flow of the talent acquisition process on a global scale.

Bridging time zones and driving efficiency: Working in the afternoon shift (13:00 – 22:00), you will serve as the vital link between our global regions, ensuring real-time support for our international stakeholders and candidates. You will oversee the candidate lifecycle, ensuring interview pipelines are seamless, data is spotless, and global scaling is supported by best-in-class technology and compliant processes.

Your Responsibilities

Interview Coordination & Pipeline Orchestration

• Manage end-to-end interview scheduling across multiple time zones and stakeholders, ensuring a professional and high-touch experience.
• Proactively resolve scheduling conflicts and last-minute changes, acting as the primary point of contact for candidates regarding coordination.
• Track progress within the ATS, ensuring all records are up-to-date and following up with interviewers to collect high-quality feedback in line with hiring SLAs.

Pre-Onboarding & Data Administration

• Prepare and issue employment contracts and offer letters, ensuring all documentation aligns with local policies and compliance requirements.
• Update and maintain candidate and new hire data within internal systems (e.g., Workday) with "zero-error" precision.
• Act as the bridge between recruitment and HR, coordinating with various teams to ensure everything is ready for a successful first day.

Team Engagement & Strategic Collaboration

• Regularly engage with TA Managers and People Business Partners to discuss hiring plans and identify ways to optimize the recruitment pipeline.
• Share insights and best practices to evolve hiring processes, contributing to a cohesive and efficient global People function.
• Actively contribute to a positive, social team environment, participating in regular meetings and building strong cross-functional relationships.

Requirements

We are looking for a tech-savvy professional who balances administrative precision with a service-oriented mindset.

• BSc/MSc degree (Economics, Finance, or equivalent).
• 1–3 years of proven experience in a Recruitment Operations or HR Coordination role, specifically managing complex interview schedules.
• Hands-on experience with ATS and HRIS platforms (e.g., Greenhouse, Workday) and proficiency in MS Office.
• Business language fluency in English with the ability to handle sensitive information with professional discretion.
• Proactive, detail-oriented, and possessing the interpersonal skills to act as a bridge between candidates and managers in a fast-paced environment.

Why Join Us in Budapest?

Financial Rewards & Security

• Performance-Based Bonus
• Cafeteria
• Pension fund contribution
• Life Insurance

Flexibility & Modern Workstyle

• Hybrid Model: Enjoy the best of both worlds with a flexible schedule (usually 2-3 days in the office).
• Home Office Support
• Work from Abroad: Work from another country for up to 20 days per year to better sync your travel plans with your career.
• Health & Wellbeing
• Private Health Insurance
• Mental Health Support
• Inclusive Care: Dedicated support for special needs, including workplace accessibility and specific health considerations.

Family-Friendly Culture

• Enhanced Parental Leave: They top up state benefits to ensure 100% of your base salary for 20 weeks of maternity leave and 2 weeks of paternity leave.
• Fertility Treatment Support

Growth & Connection

• Access to extensive internal and external training programs to fuel your growth.
• Enjoy a generous budget for team-building events and social activities.