Staff Accountant

Staff Accountant

Overview

We are seeking a detail‑oriented and proactive Staff Accountant to join our Finance team. This role will be primarily responsible for managing Accounts Receivable processes, including billing, collections, cash application, and AR reconciliations. In addition, this position will support Accounts Payable operations as needed and assist with month‑end close and audit activities. The ideal candidate is organized, deadline‑driven, and comfortable operating in a fast‑paced environment.

Responsibilities

Accounts Receivable (Primary Function)

• Prepare and issue customer invoices in accordance with contract terms and billing schedules
• Monitor AR aging and perform proactive collections outreach to customers
• Apply customer payments (ACH, wire, check, credit card) and resolve unapplied cash
• Research and resolve billing discrepancies, short‑pays, and customer disputes
• Maintain accurate customer records, billing contacts, and payment terms
• Reconcile AR subledger to the general ledger on a monthly basis
• Prepare AR-related journal entries, adjustments, and supporting schedules
• Assist with cash forecasting using collections and AR aging trends
• Support financial audits by providing AR documentation and schedules

Accounts Payable (Secondary Function)

• Assist with invoice coding, review, and entry into the AP system
• Support vendor onboarding and maintain vendor records (W‑9s, banking, etc.)
• Help process weekly payment runs and resolve vendor inquiries
• Review employee expense reports for accuracy and compliance
• Assist with AP accruals, reconciliations, and month‑end AP close tasks

General Accounting & Support

• Prepare month‑end reconciliations across assigned accounts
• Assist with process improvements to streamline AR/AP workflows
• Support ad hoc analyses, reporting, and special projects as needed

Requirements

• BA/BS in Accounting, Finance, or related field
• 2–4 years of accounting experience; AR or AP experience strongly preferred
• Strong Excel skills and comfort with accounting/ERP systems (e.g., Intacct, NetSuite, Bill.com)
• Excellent attention to detail, organizational skills, and sense of ownership
• Strong communication skills with the ability to interact with internal teams and customers
• Flexibility to work with US team on Pacific time hours.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment