Senior Officer Finance (AP/AR Associate and Administrative Assistant)

JOB DESCRIPTION

1. Designation: Senior Officer Finance (AP/AR Associate and Administrative Assistant)*
2. Function: Finance
3. Location: Mumbai
4. Reporting to: Senior Director

ROLE OVERVIEW/ PURPOSE

The AP/AR Associate and Administrative Assistant supports operational, administrative, and financial activities, including managing SAP processes such as sales and purchase orders, invoice creation, vendor and client data maintenance, and coordination with internal teams to ensure smooth supply and trading operations. The role also handles document legalization, travel and event arrangements, office management tasks, and general administrative duties. Financial responsibilities include updating reconciliation spreadsheets, processing and validating AP/AR invoices, performing bank reconciliations, recording transactions in SAP, and assisting with monthly and quarterly closings. The position requires at least two years of experience, accounting knowledge, proficiency in Microsoft Office.

Role - Activities, Accountabilities and Responsibilities

Operations

• Perform all business-related operations in SAP: Sales orders, Purchase orders, Invoice generation, document control etc…
• Act as point of contact between trading team, demand planning and export logistics in all regions to gather purchase orders and ensure flawless execution of supply related activities
• Actively communicates with the QA team to make sure information is made available to all relevant parties and every sales trade is compliant with procedures in place
• Creating new vendors and new clients, maintaining existing ones and performing required modifications in SAP
• Coordinate and perform necessary actions with the SAP team to create, maintain or update product flow on existing or new markets (system update, code creation requests, URS, UAT, etc…)
• Maintains and updates prices and commercial terms
• Actively participates in the continuous improvement of the global trading process and maintain/update corresponding procedures accordingly.

Administration

• Assist with legalization of documents (liaise with consulates, embassies, attorneys and every relevant parties in the legalization process)
• Assist with travel organization, events and meetings
• Assist in ordering of office supplies and general office management tasks.
• General administrative support as needed.

Finance

• Update financial spreadsheets for intercompany Reconciliations, manage and reconcile intercompany transactions
• Checking, validating and booking of AP and AR invoices in SAP, assist processing of Vendor Payments
• Reconciles accounts related to receivables and payables, record banking transactions in SAP & perform bank reconciliations statements.
• Prepare schedules related to financials on a quarterly basis
• Support Glenmark monthly and quarterly closings and ad hoc assignments relating to accounting, AP & AR.

DESIRED EXPERIENCE AND KNOWLEDGE

Educational Qualifications

• Bcom

Experience

• 2 to 3 years

Knowledge and Skills (Functional / Technical)

• Prior accounting experience (Accounts Payable/Receivable, accounting software)
• Prior accounting experience (Accounts Payable/Receivable, accounting software)
• Proficient in Microsoft Office Suite
• SAP Experience: able/willing to learn
• Collaborative and a strong team player
• Professional written and verbal communication skills in English.