Senior Manager/AVP - Admin

• Opportunity to work with a leading Capital Market Institution
• Opportunity to lead the Admin Function
  
  

About Our Client

The hiring organisation is a well-established entity in the capital market industry. As a medium-sized organisation, it offers a professional work environment with a focus on operational excellence and structured processes

Job Description

• General Administration & Facility Management
• Ensure smooth day-to-day administrative operations across office premises.
• Maintain office infrastructure, seating arrangements, and workspace readiness.
• Oversee housekeeping standards to ensure a clean, hygienic, and clutter-free environment.
• Ensure all office areas, including workstations, cabins, meeting rooms, washrooms, and common areas, remain dust-free and presentable.
• Conduct periodic facility inspections and proactively implement corrective actions.
• Manage office assets, inventory, and consumables efficiently.
• Vendor Management
• Manage and coordinate with vendors for housekeeping, security, pantry, maintenance, and facility-related services.
• Monitor vendor performance and ensure adherence to agreed SLAs and service standards.
• Handle vendor evaluations, negotiations, contract renewals, billing, and payments.
• Ensure timely resolution of service-related complaints and operational issues.
• Pantry Operations Management
• Supervise pantry staff and ensure smooth pantry operations.
• Establish and implement hygiene and food safety standards within pantry areas.
• Ensure uninterrupted availability of pantry supplies, beverages, and refreshments.
• Train and guide pantry staff on service standards, professionalism, and presentation.
• Maintain pantry cleanliness, organization, and proper waste disposal practices.
• Meeting Room & Boardroom Management
• Ensure boardrooms and meeting rooms are fully prepared for leadership meetings, management discussions, and client visits.
• Coordinate seating arrangements, room setup, cleanliness, and overall presentation.
• Arrange refreshments and pantry services professionally and in a timely manner.
• Maintain confidentiality, decorum, and high service standards during executive and board meetings.
• Ensure meeting rooms are restored and maintained after every use.
• Office Cleanliness, Discipline & Decorum
• Maintain a professional, organized, and disciplined workplace environment.
• Enforce office cleanliness standards across all departments.
• Monitor housekeeping performance to ensure clean floors, dust-free surfaces, sanitized washrooms, and well-maintained common areas.
• Enhance and maintain workplace aesthetics, including lighting, office layouts, and décor.
• Address maintenance and housekeeping gaps promptly through corrective actions.
• Security & Safety Coordination
• Coordinate with the security team regarding access control, visitor management, and employee safety.
• Ensure adherence to entry and exit procedures.
• Maintain visitor records and ensure a professional guest experience.
• Support implementation of workplace safety and emergency preparedness measures.
• Events & Internal Coordination
• Support internal events, town halls, leadership visits, and corporate meetings.
• Coordinate logistics, venue arrangements, seating, refreshments, and administrative support.
• Ensure seamless execution of all internal administrative requirements.
• Compliance & Cost Control
• Ensure compliance with company administration policies, procedures, and standards.
• Monitor administrative budgets and identify cost optimization opportunities.
• Maintain accurate records, documentation, MIS reports, and vendor-related data.
• Support audits and compliance reviews related to administration and facilities management.
  
  

The Successful Applicant

A Successful Senior Manager/AVP - Admin Should Have

• A graduate or postgraduate degree, preferably in administration or related fields.
• Proven experience in administrative roles within the financial services industry, particularly brokerage.
• Strong knowledge of compliance and regulatory requirements in the sector.
• Excellent organisational and leadership skills to manage teams effectively.
• Proficiency in budgeting, resource planning, and vendor management.
• A detail-oriented approach to maintaining records and handling audits.
  
  

What's on Offer

• Opportunity to work with a medium-sized organisation in the brokerage sector.
• Professional work environment with a focus on operational efficiency.
• Support for career growth and development within the financial services industry.
• Comprehensive benefits, including holiday leave and other perks.
  
  

If you are ready to take the next step in your career as a Senior Manager/AVP - Admin in Mumbai, apply today to join a prominent organisation in the financial services industry.

Contact

Quote job ref: JN-072026-7057557