Senior Administrative Assistant

Job Description

#KGS

Roles & responsibilities

This role provides comprehensive administrative support to the Partners, Associate Partners and other members of the leadership team at KPMG. This role serves as a liaison between the leadership team and internal and external stakeholders. The position requires a high degree of organizational skills, discretion, and professionalism, as well as the ability to multitask and manage competing priorities.

• Calendar management:
• Manage the calendar for the leader(s), including scheduling meetings and appointments.
• Coordinate and organize meetings, including preparing meeting materials, reserving conference rooms, and arranging for catering services.
• Travel management:
• Booking flights, hotels, and other travel arrangements.
• Preparing itineraries and travel documents.
• Project management and communication:
• Managing multiple projects and gathering updates on tasks and deadlines across departments
• Responding to emails, phone calls, and other inquiries on behalf of the leader(s).
• Expense management and process approvals:
• Manage the expenses, including preparing expense reports, tracking receipts, and ensuring compliance with company policies.
• Updating Rekonnect timesheets and providing approvals on behalf of the leader(s) on Converge/Rekonnect/Happay/other internal tools
• Administrative support:
• Provide general administrative support to the leader(s) such as booking seat, including managing documents (such as SoW), and ordering supplies.
• Greeting visitors and coordinating with internal and external stakeholders, across different time zones and cultures.
  
  
  

Responsibilities

• Creating meeting agendas and taking minutes of meetings
• Organizing events such as Townhall, CSR activities, celebrations, leadership connects, new joiner connects, etc.
• Preparing simple MIS/dashboards/presentations for the leader(s)
• Proactively participating in strategic initiatives of the BU resulting in a discretionary business impact
• Pre-empting recurring administrative tasks and identifying opportunities to drive process efficiencies (cost, time and quality)
• Supporting leaders across different time zones, and/or leaders with dual roles (role complexity)
  
  
  

Qualifications

Bachelor’s Degree /Master’s Degree