School Administrator

Position: School Administrator

Location: Nagpur

The Akanksha Foundation is a non-profit organization with a mission to provide children from low-income communities with a high-quality education, enabling them to maximize their potential and transform their lives. Akanksha works primarily in the field of education, addressing formal education by initiating school reform through its School Project. The Akanksha School Project represents our first effort to work with the formal school system in Mumbai and Pune. It is an effort by Akanksha to extend its activities in the field of education, leveraging its experiences from nearly twenty years of work with children from low-income communities to improve the quality of learning in public schools. Specifically, Akanksha hopes to provide inputs in the fields of teaching, extracurricular activities, and community engagement that will significantly enhance the learning opportunities for children in these schools, demonstrating what is possible for children from low-income communities to achieve given the right opportunities. Currently, Akanksha runs 21 schools in partnership with the government in Mumbai, Pune, and Nagpur and aims to start more schools in the next academic year.

Position Summary: The School Administrator is responsible for effective data management, documentation, BMC coordination, school infrastructure, school resource management, etc. to enable smooth functioning of school and day-to-day operations.

Major responsibilities include the following:

Reports, Data, and MIS Management at the School Level:

● To collect general student information, Admission data, Daily and Monthly attendance

records.

● Manage logistics and documentation related to student admission process and (including post-admission)

● Data management of (a) daily attendance, (b) Netsuite, (c) BMC/PMC/PCMC register (d) Saral (online) (e) app entry, (f) student-related records, (g) U-DISE (h) Shaala Siddhi (i) General register (J) Track and maintain Sarva Shiksha Abhiyan (SSA) Funds and audit reports

● To capture dropouts' updates (or) grade promotions on MIS for all students.

● To upload assessment data if available for all students. To scholarship forms

and Data from BMC on a yearly basis

● Receive 27 items from the government office and maintain details reconciliation of the

items (including verification of challans)

● To coordinate with the social worker to get the medical information of all students.

● To capture the attendance of the parent class meeting and upload it to the MIS.

● Receive, distribute, and maintain Educational material/assets relevant

Record-keeping - writing BonaFides, leaving certificates, etc.

● Periodically monitoring the BMC attendance register and ensuring that the teachers are

marking their attendance daily.

● Manage Akanksha and other assessments, upload the scores in the MIS & Saral, and also

provide the data to central team as required

● Manage Employee Attendance (Register and Excel Sheet) and provide approved data

(by the School Leader) to the HR team required

Government Compliance & Relations:

● Coordinate the filling and submission of Masik Patra.

● Periodically check the bills of the midday meal by signing off and prepare reports to submit to the Ward Office and Hindu Colony. Maintain Mid-Day Meal (MDM) challans/records and MDM daily stock entry online. Upload on MDM app

● Record the tasting of the midday meal by staff daily and parents weekly and submit it to the AO office.

● Supervision of helpers by taking khichdi’s for lab testing.

● Coordinate with the Social Worker to prepare and maintain registers on student and

teachers, which acts as leading data to prepare GR reports.

● Identify and maintain relations with committees and other mediums in the building.

● Attend BMC meetings in the absence of the social worker if the agenda permits.

School and Infrastructure Management:

● Technology support and coordination with the head office.

● Courier service between schools and H.O., BMC, and schools.

● School cleanliness management, bill management, and budget maintenance

● Coordinate for field trips and manage the logistics and operations of the trips.

● Accounting, Billing & invoicing, and Expense management based on approved

quotations and budgets (including maintenance of daily/weekly/monthly expenses

statement of purchases)

● Take care of School Infrastructure and Resource Management (including repairs &

maintenance, frequent audits, correspondence with government office, inventory & purchase management, vendor management)

Knowledge/Skills:

● Strong Oral and Written communication skills in Marathi, Hindi and English

● Good planning and organizing skills

● Understanding of English, Hindi and Marathi (verbal and written)

● Proficiency in MS Office (word and Excel)

● Ability to identify resources, build partnerships and leverage them for the development of

the school. Education: Bachelor’s Degree

● 2-3 years of experience in relevant role preferably in a school setup

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹27,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Internet reimbursement
• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Ability to commute/relocate:

• Nagpur, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have administrative experience in a school or education setup, including managing student records, attendance, MIS, and government documentation?
• Are you proficient in MS Office (especially Excel) and comfortable handling data entry and reporting on online government portals such as U-DISE, Saral, SSA, or similar systems?
• Are you fluent in Marathi, Hindi, and English (both written and verbal) and willing to coordinate regularly with government offices and attend local meetings in Nagpur?

Work Location: In person