Recruitment Officer

Job Overview “Purpose & Scope”

The Recruitment Officer is responsible for leading end-to-end recruitment activities, including managing overseas recruitment agencies, issuing authorizations, and coordinating visa processes for expatriate candidates. The role supports workforce planning, ensures compliance with labor and immigration regulations, and delivers timely and high-quality hiring solutions to meet organizational needs.

In addition, the role supports employee training coordination, talent management initiatives, and organizational development activities, contributing to continuous improvement of people practices across the organization.

Job Responsibilities

• Lead and manage the full recruitment lifecycle for local and overseas hiring.
• Manage and authorize overseas recruitment agencies in accordance with company and government requirements.
• Issue recruitment authorizations and coordinate visa processes for expatriate candidates.
• Liaise with government platforms and systems related to recruitment and visas.
• Source candidates through job portals, agencies, headhunting, and professional networks.
• Screen CVs and conduct competency-based interviews.
• Coordinate interviews with hiring managers and departments.
• Prepare, review, and issue job offers.
• Ensure compliance with labor laws, immigration regulations, and company policies.
• Coordinate onboarding processes for new hires to ensure smooth integration.
• Maintain accurate recruitment records, reports, and candidate databases.
• Monitor recruitment metrics such as time-to-hire and hiring efficiency.
• Continuously improve recruitment procedures and best practices.
• Coordinate internal and external employee training programs in collaboration with approved and accredited training institutes.
• Prepare, coordinate, and follow up on workforce planning activities, ensuring alignment with approved manpower plans and strict adherence to planned headcount.
• Process and follow up on training requests, nominations, attendance, and completion records.
• Support the preparation, monitoring, and follow-up of annual training plans aligned with organizational needs.
• Maintain accurate training records and ensure proper documentation of all learning activities.
• Support talent management initiatives, including employee development, internal mobility, and succession readiness.
• Participate in organizational development activities, including employee evaluations, performance cycles, and development action plans.
• Assist in analyzing evaluation results and identifying development needs.
• Prepare monthly and quarterly HR reports, dashboards, and summaries related to recruitment, training, and development activities.
• Utilize Microsoft Excel for tracking, reporting, and analysis, and support the preparation of management presentations.

• Role Qualifications

Required Education

Bachelor’s degree in Human Resources, Business Administration, or a related field.

Required Experience

1 – 3 years of experience in recruitment, talent acquisition, or HR operations.

This role is considered Entry Level and is not intended for senior or long-tenured professionals.

Technical Skills

• Strong experience or exposure to overseas recruitment and expatriate hiring.
• Solid understanding of labor laws, visa processes, and recruitment compliance.
• Experience or strong interest in employee training coordination and development programs.
• Proficiency in Microsoft Excel is mandatory, including tracking, data analysis, and report preparation.
• Ability to prepare monthly and quarterly reports and professional presentations.
• Knowledge of Power BI is considered a plus.
• High level of professionalism, confidentiality, and attention to detail.

Languages Required

• Strong English language skills (spoken and written)

Professional Development & Rewards

• Multiple annual performance-based bonuses are offered.
• Supportive and motivating work environment focused on professional and academic development.
• High level of job security and long-term career growth opportunities.