Receptionist

Job Title: Receptionist

Onsite/Remote: Onsite (5 days per week)

Description of Company:

Our Client is a leading real estate firm focused on acquiring, managing, and enhancing commercial properties in a major metropolitan area. The company manages a large portfolio of buildings and emphasizes community engagement, employee and tenant wellness, and high-quality service. It fosters a safe, inclusive workplace that supports employee growth and development.

Salary/Hourly Rate:

$60,000- $75,000 + Bonus + Bonus

This salary range reflects the receptionist role within a professional office environment in the real estate sector, requiring prior receptionist or related experience, strong communication skills, and the ability to multitask effectively.

Position Overview:

We are seeking a polished and professional receptionist to manage the front desk during business hours. The ideal candidate will have strong communication skills, a service-oriented attitude, and prior receptionist or similar experience. This role offers growth opportunities and requires working onsite.

Responsibilities:

• Manage the reception desk Monday to Friday, 8:30am to 6:00pm (seasonal adjustments apply)
• Provide daily updates on meeting room schedules and communicate relevant information to teams
• Answer, screen, and direct incoming calls; record and relay messages
• Schedule appointments, book conference rooms, and manage calendars to avoid conflicts
• Welcome guests, offer refreshments, assist with coat storage, and notify staff of arrivals
• Coordinate with kitchen and office staff for meal services and administrative support
• Monitor visitor access and security, report unusual behavior, and pre-register vendors/guests with QR codes
• Control café music volume and station
• Enter meeting data into tracking software and manage reception supplies inventory
• Report technical issues to IT and coordinate meetings, catering, and invoice processing
• Relay executive requests and complaints promptly
• Monitor general inquiry emails and forward as needed
• Identify process inefficiencies and suggest improvements to management

Required Experience/Skills:

• Prior receptionist experience preferred but not required; acceptable experience includes hotel front desk, medical office, high-end restaurant, or membership club settings
• Professional, polished, and poised presence with punctuality as a top priority
• Strong verbal and written communication skills with the ability to anticipate needs
• Service-oriented mindset and team player who collaborates across teams
• Ability to multitask with great attention to detail
• Proficient in Microsoft Office Suite
• Ability to coordinate multiple workflows and prioritize tasks in a fast-paced environment

Preferred Experience/Skills:

• Experience with reception phone consoles
• Bachelor’s degree preferred but not required
• Strong organizational and interpersonal skills
• Adaptability to changing business needs and participation in special projects

Education Requirements:

• Bachelor’s degree (BA/BS) from a four-year college preferred
• Prior administrative or business role experience required

Benefits:

Atrium Care Package available upon eligibility (including healthcare plans, discount programs, and paid time off).