Purchasing Executive

Company Description

EPOTHANE CIVELEC ENGINEERS PVT. LTD. is a renowned manufacturer of epoxy cast components for Medium Voltage Applications in Transformers and Switchgears. With over four decades of industry expertise, the company operates state-of-the-art facilities and offers comprehensive testing and world-class infrastructure. Trusted by prestigious clients such as BHEL, TOSHIBA, HITACHI, and CGL, EPOTHANE focuses on delivering high-quality products and innovative processes to meet global customer needs. Guided by its vision of leadership in power equipment insulating components, the company is committed to exceeding customer expectations through quality and value-driven solutions.

Job Title: Purchase Executive

Department: Purchase / Procurement

Reporting To: Operations Manager

Job Summary

The Purchase Executive is responsible for sourcing, negotiating, and purchasing materials, equipment, and services required for production and operations. The role ensures timely procurement of quality materials at competitive prices while maintaining proper documentation and vendor relationships.

Key Responsibilities

1. Procurement Planning

• Receive purchase requisitions from different departments.
• Plan and execute timely procurement of raw materials, consumables, and other items.

1. Vendor Management

• Identify and develop new vendors.
• Maintain relationships with existing suppliers.
• Evaluate vendor performance based on quality, delivery, and pricing.

1. Quotation & Negotiation

• Obtain quotations from multiple suppliers.
• Compare prices and prepare comparative statements.
• Negotiate price, delivery terms, and payment conditions.

1. Purchase Order Management

• Prepare and issue Purchase Orders (PO).
• Ensure PO accuracy regarding quantity, price, and specifications.
• Follow up with suppliers for timely delivery.

1. Inventory Coordination

• Coordinate with store department to monitor stock levels.
• Avoid stock shortages and overstock situations.

1. Documentation & Records

• Maintain purchase records, vendor details, and purchase reports.
• Ensure compliance with company purchase policies.

1. Quality & Delivery Monitoring

• Coordinate with QC and stores for material inspection.
• Handle material rejection and replacement with suppliers.

1. Cost Control

• Work on cost reduction initiatives.
• Identify alternate vendors and materials.

Required Qualifications

• Bachelor’s degree in Commerce, Business Administration, or related field.
• Diploma or certification in Supply Chain Management (preferred).

Experience

• 2–5 years of experience in purchasing or procurement, preferably in a manufacturing industry.

Skills Required

• Vendor negotiation skills
• Knowledge of purchase procedures
• Good communication and coordination skills
• MS Excel and ERP knowledge
• Analytical and problem-solving skills

Key Performance Indicators (KPIs)

• Timely material procurement
• Cost savings through negotiation
• Vendor performance management
• Inventory optimization