Project Coordinator

Gafcon PM-CM LLC: Who We Are

Founded in 1987, Gafcon is a family-founded firm delivering complex projects that strengthen and empower communities. We are a project and construction management consulting firm, acting as Owner’s Representatives to guide and advocate for our clients throughout every phase of their projects. We specialize in development and construction management services for both public and private sector clients. With a client-first mindset, we use advanced technologies and proven management practices to ensure transparency, foster confident decision-making, and deliver results aligned with each owner's vision. Our approach is centered on managing scope, schedule, and budget with precision—ensuring every project stays on track, meets expectations, and maximizes value.

In 2024, our family-owned company joined GISI (Global Infrastructure Solutions Inc.), a global network of industry leaders. While our ownership changed, our operating business, leadership, and company culture remained unchanged. What did change was our reach—we’ve expanded our breadth of knowledge and gained access to a wider network of industry partners, strengthening the services and solutions we offer our clients.

Our strength lies in our people. Gafcon is home to a dedicated team of over 130 professionals in program, project, and construction management—individuals who are not only experts in their fields but are also passionate about continuous learning and innovation. We cultivate a collaborative and inclusive culture that values diverse ideas, ethical leadership, and shared success.

At Gafcon, one of our core principles is to “create value for our clients, our communities, and for each other.” We’re deeply committed to giving back—whether it’s cleaning beaches, supporting service members, or volunteering at local charities. We work hard, celebrate together, and strive to make a lasting, positive impact in everything we do.

The Opportunity

The Project Coordinator is responsible for coordinating duties in electronic document management; Office management including supply ordering, office maintenance, conference room scheduling; and integrated use of SharePoint and Unifier to track and monitor purchase orders and payments, prepare bid documents, track RFIs, submittals, transmittals, meeting minutes, daily reports, etc. Scan, file, update, upload and maintain related files and records (daily reports, change orders, payment requisitions, and other project related documentation) according to Gafcon’s standards.

What You Will Do – Essential Responsibilities

• Initiate project agreements and change management process within Unifier; review vendor invoices and all other supporting project documents for consistency and accuracy
• Project documentation (submittals, transmittals, RFIs, change management, payment requisitions, meeting minutes, schedules, etc.) will be processed through Unifier
• Process all project documentation, primarily the receipt and distribution of submittals, RFI’s
• Receive and process submittals in a timely manner. Coordinate submittal sample and/or shop drawing deliveries to architects
• Monitor submittal and RFI review cycle and due dates to ensure integrity of the submittal log
• Manage submittal and RFI logs
• Scan, file, upload, maintain, and distribute all project documents
• Monitor SharePoint project site, client and internal project calendars, workspaces for meeting minutes, and document libraries naming convention standardization
• Interpret and maintain GCCCD’s policies and procedures, and standard practices and methods pertaining to project documentation
• Prepare correspondence, memos and reports; and communicate by telephone, fax machine, electronic mail and other media
• Initiate, review and follow-up on Purchase Orders (PO) for various vendors and/or suppliers
• Generate Bid Documents (including Legal Advertising, Addenda, Bid Analysis, etc.)
• Attend pre-bid conferences, job walks, bid openings, pre-construction and construction meetings
• Prepare and edit meeting minutes
• Ensure adherence to project deadlines
• Track project changes and produce updates to Team
• Compile summary updates
  
  

Secondary Responsibilities

• Complete special projects on an as needed basis
• Other duties as assigned
  
  

Supervisory Responsibilities

None.

Qualifications And Requirements

• Must possess a working knowledge of MS Office, including Excel, Outlook and Word
• Must possess internet skills to conduct research and navigate efficiently – necessary to work with SharePoint and Unifier
• Consistently demonstrates a strong customer service orientation
• Strong verbal and written communication skills, as well as excellent interpersonal skills
• Follows through on tasks to completion and asks questions when necessary
• Must be detail-oriented, organized, and self-motivated
• Can efficiently and effectively handle multiple and shifting priorities while meeting deadlines
• Ability to develop strong working relationships with construction teams, contractors, and consultants
• Ability to work effectively in a team-based, fast-paced environment
• Must be able to provide individual transportation to/from various job sites; some travel is necessary
• Four-year degree or equivalent for on-the-job experience
  
  

Gafcon PM-CM LLC reserves the right to periodically redefine your roles and responsibilities based on the requirements of the organization and/or your performance. As a condition of employment Gafcon PM-CM LLC will require proof of your legal ability to work in the United States and conduct a background check.

Benefits Overview

At Gafcon, we know that our people are our greatest asset. That’s why we offer a comprehensive benefits package designed to support your personal and professional well-being, including:

• Competitive salary with generous company contributions toward comprehensive family health, dental, and vision insurance
• Employee Stock Purchase Program
• 401(k) plan with Employer Match
• Generous Paid Vacation, Sick and Holidays
• Ongoing Professional Development and Career Advancement Support
• People-first, inclusive culture with team celebrations, volunteer opportunities, and meaningful employee recognition
  
  

Compensation Disclaimer

Gafcon's compensation range for this opportunity is outlined in the initial section of this job posting. Individual pay decisions will vary based on the candidate's experience, qualifications, and market conditions. While we strive to provide competitive compensation within our range, it is not typical for an individual to be hired at, or near, the top of the salary range. Our approach considers various factors including external market data, internal equity considerations, and the candidate's experience. Gafcon also offers a comprehensive benefits package as part of our overall compensation strategy.

Equal Employment Opportunity Statement

Gafcon PM-CM LLC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment on the basis of race, color, ethnicity, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other status protected by federal, state, or local law. If you require a reasonable accommodation due to a medical condition or disability in order to complete the application process or perform the essential functions of a position, please contact Gafcon at [email protected]. Please include the nature of your request and your contact information.