Procurement Executive

Job Title: Procurement Executive

Role Overview

We are seeking a detail-oriented and analytically strong Procurement Executive to support procurement and sourcing operations within an import-driven business environment. This role focuses on execution, RFQ management, supplier coordination, and cost analysis, working closely with the Procurement Manager.

The ideal candidate will have hands-on experience working with importer-focused companies (India-based or foreign based) and operating within international procurement environments, with strong capability in landed cost analysis and data-driven decision support.

Key Responsibilities

• Support the Procurement Manager in day-to-day procurement and sourcing activities.
  
• Assist in supplier identification, evaluation, and onboarding across South Asia and global markets.
  
• Execute and support the RFQ (Request for Quotation) process, including:
  
• Preparing RFQs based on product specifications and business requirements
  
• Sending RFQs to suppliers and ensuring timely responses and follow-ups
  
• Compiling supplier quotations and preparing comparison sheets
  
• Supporting detailed cost breakdown analysis and data validation
  
• Prepare and maintain landed cost structures, including product cost, freight, duties, tariffs, and other associated costs components.
  
• Conduct cost analysis and pricing evaluation to support procurement decision-making and margin planning.
  
• Support the development of pricing inputs and cost models for bid proposals (final pricing ownership remains with the Manager).
  
• Maintain procurement data within ERP systems and internal tools.
  
• Track purchase orders and ensure timely follow-ups with suppliers.
  
• Ensure accuracy and completeness of product specifications, RFQ documentation, and procurement data.
  
• Generate reports and insights to support cost optimization and operational efficiency.
  

Key Qualifications

Education

• Bachelor’s degree required; Master’s degree (MBA or equivalent) preferred, preferably in Supply Chain, Operations, International Business, or related field.
  

Experience

• 5–7 years of experience in procurement or sourcing functions.
  
• Mandatory experience supporting importer-focused companies (India-based or global) operating in import-driven business models.
  
• Proven experience working within an international procurement environment.
  
• Experience supporting foreign-based importer companies is preferred.
  
• Hands-on experience working with suppliers across South Asia and other global sourcing regions.
  
• Practical experience in RFQ preparation, issuance, and quotation analysis.
  

Import Environment & Cost Understanding

• Proven experience working in environments involving international trade and import cost structures, including:
  
• Customs duties and tariffs
  
• Freight and logistics cost components
  
• Incoterms and related cost implications
  
• Strong ability to understand and incorporate landed cost components into cost analysis and pricing support (coordination with logistics providers is not a primary responsibility).
  

Systems, Analytics & Costing

• Experience with ERP systems and procurement tools.
  
• Strong proficiency in Microsoft Excel for data analysis and modeling.
  
• Proven ability to prepare and analyze landed costs structures with accuracy and attention to detail.
  
• Strong analytical mindset with focus on data accuracy and structured evaluation.
  

Role Scope

• Primary focus on execution, analysis, RFQ support, and supplier onboarding.
  
• Supports pricing and cost analysis, but does not own supplier negotiations or final commercial decisions.
  
• Works closely with the Procurement Manager to enable data-driven procurement outcomes.
  

Preferred Attributes

• Strong analytical and detail-oriented mindset.
  
• High level of ownership and execution focus.
  
• Strong coordination and communication skills.
  
• Ability to work in a fast-paced, global sourcing environment.