Personal Assistant to Director

Role Overview

We are looking for a highly organized, proactive, and discreet Personal Assistant to the Director who will act as a trusted partner in managing day-to-day operations, ensuring seamless coordination, and enabling effective decision-making.

Key Responsibilities

• Calendar & Schedule Management
• Manage Director’s calendar, meetings, appointments, and travel schedules with precision.
• Communication Management
• Screen calls, emails, and correspondence; prioritize and respond on behalf of the Director when required.
• Meeting Coordination
• Prepare agendas, presentations, and MIS reports; take minutes and track action items.
• Stakeholder Coordination
• Liaise with internal teams, senior leadership, external partners, and clients.
• Confidentiality & Discretion
• Handle sensitive information with utmost confidentiality and professionalism.
• Operational Support
• Assist in follow-ups on key projects, initiatives, and business priorities.
• Documentation & Reporting
• Maintain records, prepare reports, and ensure timely updates on key matters.

Key Skills & Competencies

• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• High level of discretion and integrity
• Proficiency in MS Office / Google Workspace
• Strong stakeholder management skills
• Attention to detail and ability to anticipate needs

Qualifications & Experience

• Graduate/Postgraduate (MBA preferred)
• 5–10 years of experience as an Executive Assistant / Personal Assistant to senior leadership
• Experience in handling CXO-level stakeholders is a strong advantage