Personal Assistant to Chief Executive Officer

Job Title: Executive Assistant (EA) to the Founder/CEO

Location: Mohali (On-site)

Experience: 3–7 Years

Employment Type: Full-Time

Joining: Immediate (Within 1 Week Preferred)

About the Role

We are looking for a highly organized, proactive, and tech-savvy Executive Assistant to support the Founder/CEO. The ideal candidate should possess exceptional communication skills, strong execution capabilities, and the ability to handle confidential information with professionalism.

This role requires someone who can think ahead, manage priorities independently, coordinate across teams, and leverage the latest AI and productivity tools to improve efficiency.

Key Responsibilities

• Manage the Founder/CEO's calendar, meetings, appointments, and travel plans.
• Coordinate with internal teams and external stakeholders to ensure timely follow-ups and execution.
• Prepare meeting agendas, take Minutes of Meetings (MOMs), and track action items until closure.
• Handle email correspondence, documentation, presentations, and reports.
• Prioritize tasks, schedule meetings, and manage daily operational activities.
• Maintain confidentiality while handling sensitive business information.
• Assist in project coordination and ensure deadlines are met.
• Conduct online research, competitor analysis, and prepare business summaries when required.
• Organize business events, client meetings, and executive visits.
• Be available to travel for business meetings, events, or client interactions whenever required.

Required Skills & Qualifications

• Bachelor's or Master's degree in Business Administration, Management, or a related field.
• 3–7 years of experience as an Executive Assistant, Executive Coordinator, or similar role supporting senior leadership.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time management abilities.
• High level of professionalism, ownership, and attention to detail.
• Ability to work independently in a fast-paced environment.

Technical & AI Skills

Candidates should be comfortable working with modern productivity and AI tools, including:

• ChatGPT, Claude, Gemini, Perplexity, or similar LLMs
• Microsoft Office Suite (Excel, Word, PowerPoint)
• Google Workspace
• Notion, ClickUp, Trello, Asana, or similar project management tools
• AI-powered note-taking and meeting assistants
• Internet research and modern digital workflows
• Strong understanding of current AI, LLM, and internet productivity paradigms

Preferred Qualities

• Excellent business etiquette and interpersonal skills.
• Ability to anticipate needs before being asked.
• Strong problem-solving mindset with a proactive approach.
• Flexible and willing to travel on short notice if required.
• Quick learner who adapts to new technologies and business processes.
• High emotional intelligence, discretion, and accountability.

Immediate joiners or candidates who can join within one week will be given preference.