Operations Coordinator

Job Title: Temporary Part-Time Operations Coordinator (Audiobook Partnerships & Licensing)

Location: Remote

Duration: 3-Month Contract (Potential for Extension or Full-Time Conversion)

Schedule: Part-Time (~20 hours per week)

Pay Rate: $25–$33/hour

Position Overview

We are seeking a detail-oriented and dependable Operations Coordinator to support our Audiobook Partnerships & Licensing team on a temporary, part-time basis. This role will focus on managing administrative and operational workflows that support day-to-day business functions and ensure process continuity.

The ideal candidate is highly organized, comfortable managing recurring operational tasks, and able to work independently in a fast-paced remote environment. This position will play an important role in helping the broader team maintain efficiency and focus on strategic initiatives.

This opportunity may evolve into a longer-term or full-time position based on business needs and individual performance.

Key Responsibilities

• Maintain and update internal lists, trackers, and datasets, including regular audits for accuracy and completeness
• Provide shared inbox support by triaging, responding to, and routing incoming requests
• Assist with onboarding new imprints and managing associated data workflows
• Support recurring operational activities, including month-end and quarterly processes
• Ensure accuracy, consistency, and timeliness across administrative and operational workflows
• Collaborate with cross-functional team members to improve documentation and streamline processes
• Identify opportunities to improve workflow efficiency and operational organization

Qualifications

• Strong attention to detail and organizational skills
• Proficiency with Microsoft Excel and Google Workspace (Sheets, Docs, Gmail)
• Ability to quickly learn new systems and tools; experience with Coda is a plus
• Comfortable handling repetitive tasks while maintaining a high level of accuracy
• Strong written communication and inbox management skills
• Ability to prioritize tasks and work independently in a remote, part-time environment

Nice to Have

• Experience supporting operations, publishing, licensing, rights management, or similar workflows
• Exposure to book publishing or audiobook industry environments
• Familiarity with process documentation and workflow optimization
• Exposure to AI tools, technology platforms, or digital operations environments

Schedule & Flexibility

• Approximately 20 hours per week
• Flexible scheduling available depending on candidate availability
• Preference for candidates who can work within or overlap with Eastern Standard Time (EST) business hours