Office Manager

Welcome to DGI!

With offices in Manchester, Ireland, Germany and the USA, DGI is a full-service Travel Management Company (TMC) specialising in the humanitarian, academic and not-for-profit sectors. We are proud, passionate and mindful in our work and about what we do, and we hold these as our Company Values.

As leaders in the Charity, Academic, Humanitarian, and Not-For-Profit sectors, we provide dedicated support to our clients to help them fulfil their missions to make a difference. Our DGI Study Trips (DST) division specialises in educational group travel, working in partnership with Colleges, Universities and other education providers, to tailor bespoke study experiences and travel itineraries to inspire students outside of the classroom.

It's an exciting time to come and join us!

We are currently looking for an Office Manager to oversee the effective, efficient day to day operation of the Manchester Office. This will be a varied role from management and maintenance of facilities and premises equipment, to providing secretarial and administrative support to the CEO and other Board Members. Main responsibilities will include:

• Ensuring the office runs smoothly day-to-day and the environment is maintained to high standards of cleanliness, safety, tidiness and is hazard-free
• Coordinating and undertaking general facilities management at the Manchester Office, and to liaise with relevant colleagues to support maintenance or administration at other company office premises
• Managing the relationship with Building landlords and service providers, raising any concerns in order that they are addressed in a suitable and timely manner
• With direction from the Corporate Risk & Compliance Manager, to coordinate Health and Safety matters across the Manchester site
• Providing administrative and secretarial support to the CEO and other Board Members, including the filing of expense claims, etc., and to service Board Meetings
• Organising meetings, social events, Monthly and Annual Awards and other events

Skills Required:

• Recent experience in a similar role, managing busy, fast-paced office environments would be essential
• Strong MS Office skills including Word, Excel and PowerPoint
• Ability to work to deadlines, multitask and provide effective and proactive support
• Self-motivated with the ability to work for different people simultaneously and manage workload accordingly
• Fantastic communication skills and experience of liaising and corresponding with a range of contacts, including senior management
• Ability to work on your own initiative and to have the flexibility to turn your hand to a range of tasks each day
• Ability to work autonomously and with discretion, precision and confidentiality
• Understanding of corporate governance and Boards/Committee management would be beneficial

In return you’ll receive some fantastic benefits:

• Salary up to £31k (pending experience) plus OTE bonus £1k (links to performance)
• 24.5 days holiday plus bank holidays, rising to 25.5 days
• Option to buy or sell additional annual leave
• Healthcare Cash Plan
• Pension
• Life Assurance
• Season ticket loan
• Discounted staff travel
• Cycle to Work Scheme
• Reward scheme and benefits platform
• Enhanced Leave and Pay entitlements above Statutory Minimums

If you are interested in our role and meet the requirements above, then please do get in touch. The role is based in our central Manchester office (5 days). Our working hours are 8.45am - 5.30pm, Monday – Friday.

We are committed to supporting flexible working, where feasible, in alignment with the requirements of the role and the business.

Please visit our company LinkedIn page https://www.linkedin.com/company/dgi-travel/ to learn more about us and what we do.

PASSIONATE - We’re driven to help make the world a better place, creating dynamic partnerships with our customers and an environment for our people to thrive.

BOLD - We embrace innovation and challenge the status quo to deliver outstanding results.

MINDFUL - We prioritise sustainability, ethical practices, and responsible travel, ensuring that our service leave a positive and lasting impression.

We are an inclusive, equal opportunities employer. We celebrate diversity and value difference, and treat everyone with dignity and respect regardless of background.