Hostel Warden (Boys)

Job Description – Boys’ Hostel Warden, Great Lakes Institute of Management, Chennai

Location - Campus Residential Hostel

Reports To - Director Campus Administration

Role Summary

The Boys’ Hostel Warden is responsible for the overall administration, discipline, safety,

and welfare of approximately 400 resident students (1st and 2nd year) in the boys’ hostel.

The Warden ensures smooth hostel operations, maintains discipline and a safe living

environment, and acts as the primary point of contact between students, administration,

parents, and campus services.

Key Responsibilities

1. Hostel Administration

• Oversee the day-to-day functioning of the boys’ hostel housing approximately 400

students.

• Ensure hostel rules, policies, and code of conduct are implemented and followed.

• Maintain student hostel records, room allocations, attendance, and occupancy data.

• Manage check-in/check-out procedures, room changes, and hostel documentation.

• Coordinate with housekeeping, maintenance, and security teams for smooth operations.

2. Student Welfare & Discipline

• Maintain discipline and decorum within the hostel premises.

• Address student grievances, interpersonal conflicts, and behavioral issues.

• Provide mentorship and guidance to first-year students adapting to hostel life.

• Monitor student well-being and escalate serious concerns when required.

• Enforce policies regarding banned substances, curfew, and campus regulations.

3. Safety & Security

• Ensure the safety of residents at all times in coordination with campus security.

• Conduct regular hostel rounds and inspections.

• Monitor entry/exit of students, especially during night hours.

• Ensure compliance with fire safety, emergency evacuation, and disaster management

procedures.

• Report and document incidents, violations, or emergencies promptly.

4. Hostel Infrastructure & Facilities

• Ensure hostel facilities are clean, functional, and well-maintained.

• Coordinate with maintenance teams for repairs and infrastructure issues.

• Supervise housekeeping staff to maintain hygiene standards.

• Monitor utilities such as water supply, electricity, and sanitation.

5. Student Engagement

• Encourage positive hostel culture and community living.

• Support sports, recreation, and cultural activities within the hostel.

• Work with student committees and hostel representatives to address issues proactively.

6. Coordination & Communication

• Serve as the primary liaison between students and campus administration.

• Communicate notices, policies, and updates to hostel residents.

• Coordinate with the academic program office, security team, medical services, dining

services, and maintenance department.

7. Reporting & Documentation

• Maintain incident reports, disciplinary records, and hostel registers.

• Submit periodic reports to the administration regarding hostel operations.

• Maintain documentation for compliance, inspections, and audits.

Working Hours

This is a residential role, and accommodation will be provided on campus.

Individuals not ready to stay on campus need only apply.

Qualifications

• Graduate or Postgraduate degree in any discipline.

• Experience of 3-7 years in hostel management, student affairs, administration, or

residential campus management preferred.

• Experience or Knowledge of F&B services will be an added advantage.

Skills & Competencies

• Strong leadership and discipline management capability

• Student counselling and conflict resolution skills

• Ability to manage large student populations

• Good communication and interpersonal skills, including welfare orientation

• Crisis management and decision-making ability