Front Office Executive

We are looking for a detail-oriented and presentable Front Office Executive who can manage front desk operations and office administration, along with back-end payment and banking coordination. This role blends visitor/front-office management with finance operations support, ideal for someone who is organized, communicative, and comfortable handling financial transactions.

Front Office & Administration

• Manage front desk operations — greeting visitors, handling calls, and maintaining a professional office environment
• Coordinate day-to-day office administration, vendor management, and facility-related tasks
• Maintain visitor logs, courier/dispatch records, and front office documentation
• Coordinate between internal departments (finance, HR, procurement) for smooth workflow
• Handle scheduling, correspondence, and follow-ups with internal and external stakeholders
• Support onboarding logistics, travel arrangements, and office supply management

Payments & Back-End Operations

• Process vendor payments, employee reimbursements, and other disbursements accurately and on time
• Coordinate with banks for payment processing, fund transfers, and reconciliation
• Handle forex remittances and export payment documentation (LC, FIRC, BRC, invoices) — preferred exposure
• Maintain accounts payable records; track pending payments and follow up on approvals
• Reconcile bank statements and resolve payment discrepancies
• Liaise with banking partners/treasury team on daily cash flow and transaction status
• Ensure compliance with internal payment approval workflows and statutory requirements (TDS, GST where applicable)
• Prepare MIS reports on payment status, pending liabilities, and cash outflows
  

• Bachelor's degree in Commerce, Finance, Business Administration, or related field
• 2+ years of experience in a front office/admin role handling payments
• Exposure to forex transactions and export payment processes is a plus
• Working knowledge of banking portals, payment gateways, and basic accounting/ERP systems (Tally, SAP, or similar)
• Strong MS Excel skills (VLOOKUP, pivot tables, basic reconciliation)
• Pleasant, professional demeanor with strong verbal communication skills
• High attention to detail and ability to handle confidential financial data
• Ability to multitask between front desk duties, admin work, and financial deadlines
  

• Experience with export documentation (LC/BC, FIRC, shipping bill reconciliation)
• Prior experience working directly with a treasury or banking operations team
• Familiarity with statutory compliance around payments (TDS deduction, GST invoicing)