Front Office Executive cum Admin

Job Title: Office Executive

Location: Shraddha Children's Academy, OMR, Padur, Chennai 603103

Reports To: Admin Manager / Principal

Job Summary:

The Office Executive is responsible for managing front office operations, administrative coordination, and supporting day-to-day school functioning. The role ensures smooth communication between parents, staff, and management while maintaining professional office standards.

Key Responsibilities:

1. Front Office Management

• Handle incoming calls, emails, and walk-in enquiries from parents and visitors.
• Provide accurate information regarding admissions, school policies, and general queries.
• Maintain visitor records and ensure proper entry protocols.

2. Administrative Support

• Assist in day-to-day administrative activities of the school office.
• Maintain student records, staff data, and official documentation.
• Support the admission process including form issuance, collection, and follow-up.

3. Communication & Coordination

• Act as a liaison between parents, teachers, and management.
• Coordinate meetings, appointments, and school events.
• Draft and circulate notices, circulars, and official communications.

4. Documentation & Record Keeping

• Maintain files, registers, and digital records in an organized manner.
• Ensure confidentiality of student and staff information.
• Handle correspondence and maintain inward/outward registers.

5. Fee & Basic Accounts Support

• Assist parents with fee-related queries.
• Coordinate with the accounts team for fee records and receipts.

6. Support to School Operations

• Assist during school events, inspections, and audits.
• Coordinate logistics for meetings and training sessions.
• Support transport and other administrative departments when required.

Qualifications & Skills:

• Graduate in any discipline (preferred).
• 2–5 years of experience in a school or administrative role.
• Good communication skills in English and regional language (Tamil preferred).
• Proficiency in MS Office and school ERP systems (e.g., greytHR or similar).
• Strong organizational and multitasking abilities.
• Presentable, polite, and customer-service oriented.

Key Competencies:

• Interpersonal Skills
• Time Management
• Attention to Detail
• Problem-Solving Ability
• Professional Etiquette

Working Conditions:

• 6 days working (as per school policy)
• School working hours with flexibility during events/admissions season

Pay: ₹15,000.00 - ₹21,500.00 per month

Benefits:

• Provident Fund

Work Location: In person