Facilities Manager

Job Title: Facilities Manager

Job Summary

The Facilities Manager is responsible for overseeing the day-to-day operations of office facilities and infrastructure. This role ensures that the workplace environment is safe, functional, and well-maintained. The Facilities Manager coordinates with vendors, manages office maintenance, handles space planning, and ensures smooth facility operations across all locations.

Key Responsibilities

1. Facility Operations Management

• Manage daily operations of office facilities including housekeeping, security, and maintenance.
• Ensure all office infrastructure such as electrical systems, HVAC, internet connectivity, and office equipment are functioning properly.
• Conduct regular inspections to maintain workplace standards.

2. Vendor Management

• Coordinate with external vendors for services like housekeeping, security, maintenance, and repairs.
• Negotiate vendor contracts and monitor service quality.
• Ensure timely service delivery and compliance with agreed SLAs.

3. Office Maintenance & Infrastructure

• Plan and oversee repairs, maintenance activities, and facility upgrades.
• Manage office furniture, workstations, meeting rooms, and common areas.
• Ensure preventive maintenance schedules are followed.

4. Budget & Cost Control

• Prepare and manage facility budgets.
• Track operational expenses including rent, utilities, and maintenance costs.
• Optimize facility costs while maintaining quality standards.

5. Space Planning & Office Setup

• Plan seating arrangements and workspace allocation.
• Support office expansion, relocation, and infrastructure setup.
• Coordinate with internal teams for workspace requirements.

6. Compliance & Safety

• Ensure compliance with local regulations, fire safety norms, and workplace safety standards.
• Conduct safety audits and emergency preparedness checks.

7. Asset & Inventory Management

• Maintain records of office assets, equipment, and inventory.
• Track asset movement and coordinate repairs or replacements.

8. Employee Support

• Address employee facility-related concerns such as seating, access cards, parking, and office environment.
• Ensure a smooth facility experience for employees and visitors.

Required Skills

• Strong vendor management and negotiation skills
• Good knowledge of office infrastructure and facility operations
• Budget management and cost control
• Problem-solving and organizational skills
• Communication and coordination abilities

Preferred Qualifications

• Bachelor’s degree in Administration, Facilities Management, Engineering, or a related field
• 3–6 years of experience in Facilities or Workplace Operations
• Experience managing multiple office locations is an added advantage

Language Requirements

• Telugu – Mandatory
• English – Professional working proficiency
• Hindi – Mandatory