Export Documentation Executive

Key Responsibilities:

• Prepare and verify export documentation: invoices, packing lists, certificates of origin, bills of lading, shipping bills, etc.
  
• Coordinate with Custom House Agents (CHA), freight forwarders, shipping lines, and regulatory bodies for timely clearance and dispatch.
  
• Ensure compliance with DGFT, customs, and international trade regulations.
  
• Manage documentation for regulated and semi-regulated markets, including document legalization (Embassy/Chamber of Commerce attestation), COO, GMP, FSC, COA, and product registration documents.
  
• Handle documentation related to Letters of Credit (LC), bank submissions, and negotiation of export bills.
  
• Coordinate with internal departments (production, QA/QC, dispatch) to ensure availability of documents and products as per export plan.
  
• Maintain export MIS, documentation records, and shipment tracker.
  
• Assist in post-shipment documentation handling, tracking of shipments, and ensuring delivery as per INCOTERMS
  
  
  

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
  
• Quick learner with adaptability to new processes and systems
  
• Experience in coordinating and following up with logistics partners
  
• Knowledge of BRC (Bank Realization Certificate) procedures
  
• Preferably from the pharmaceutical industry
  
• Completion of ETTI (Export Trade Training Institute) Course
  
  
  
  

• Career growth & learning opportunities
  
• Team-building & fun work culture
  
• Performance bonuses as per company policy