EXECUTIVE N - SALES ADMINISTRATION

Location:

Raniganj, WB, IN

Areas of Work: Sales & Marketing Job Id: 13568

External Job Description

Job Purpose

The role is that of administrative personnel who is responsible for providing end to end support to retail sales team by means

of helping with dealer servicing, timely and accurate report generation, managing vendors, optimizing and streamlining

processes, thereby assisting in achieving business objectives.

Business Responsibility Areas

Business objectives

• Assist sales team by generating and sharing accurate dealer level sales reports as
  
  

per requirement

• Assist dealers by making and sharing relevant sales report, credit note and debit
  
  

note workings and scheme related communication as per defined timelines

Servicing

• Provide timely services to dealers by ensuring availability of sales aids like shade
  
  

cards, collaterals, dealer kit etc.

• Provide logistics and operational support to Unit level initiatives, activations and
  
  

during new dealer account opening

• Assist sales workforce in gift settlements as per schemes closure on the system
• Coordinate with HR department on employee life cycle activities such as Joining,
  
  

transfers, separation etc.

Process Optimization

• Find opportunities and work towards optimizing processes and reducing time and
  
  

cost involved

• Accurate and timely sharing
  
  

of reports to Sales team

• Timely service to dealers
• Statutory and Safety
  
  

compliances

• Clearance of vendor payment
  
  

within timelines

• On time gift settlements with
  
  

acknowledgement

• Review and monitor overheads budgets against actual spend on monthly basis
  
  

and report in case of any observations.

Vendor Management

• Ensure timely clearance of vendor payments as per the defined payment terms
• Monitor and ensure no pending payments, open goods receipts and open
  
  

advances of each vendor

• Coordinate with Vendors for outstanding amount closure and quarterly balance
  
  

confirmation within defined timelines.

Statutory and Safety Compliance

• Ensure safety and statutory compliance for offices and warehouses
• Maintain and display all statutory records as applicable in the premises
• Updation of compliances in statutory portal (GRC) as per the due dates
• Conduct Safety Mock drills in warehouse and office premises on a periodic basis
  
  

and submit the findings for process improvement.

Qualifications

• Graduation with 50% marks without any backlog
• Minimum 50% marks throughout education
• Graduation must be through a full time course Desired