Executive_ Assistant to Director (Onsite)

Job Descriptions

• Executive & Administrative Support
• Manage end-to-end calendar scheduling for Directors, including internal meetings, client discussions, reviews, and leadership forums.
• Prioritize appointments, resolve scheduling conflicts, and ensure optimal time utilization.
• Prepare meeting agendas, presentations, and briefing documents for leadership meetings.
• Travel & Logistics Management
• Handle domestic and international travel arrangements including flights, hotels, visas, itineraries, and reimbursements.
• Coordinate travel schedules to align with business priorities and compliance requirements.
• Meeting Coordination & Documentation
• Coordinate internal and external meetings, including client and regulatory discussions.
• Record and circulate Minutes of Meeting (MoM), track action items, and ensure timely follow-ups.
• Support client meeting coordination with professionalism and confidentiality.
• People & Performance Coordination
• Assist Directors in feedback and performance management processes for their direct reportees.
• Coordinate with respective teams to collect performance inputs, feedback, and documentation.
• HRIS & Leave Management Support
• Manage and track HRIS leave data of Directors’ direct reportees through coordination with teams and HR.
• Ensure accuracy, approvals, and timely reporting of leave records.
• Stakeholder & Communication Management
• Act as a single point of contact and communication bridge between:
• Two Directors
• One Medical Officer
• Internal teams and external stakeholders
• Handle sensitive information with discretion and maintain confidentiality at all times.
  
  

Education & Experience

• Graduate/Post-graduate in Business Administration, Management, or related field.
• Strong experience as an Executive Assistant / Senior Administrative role supporting leadership.
• Excellent calendar, time management, and coordination skills.
• Exposure to international travel management.
• Strong written and verbal communication skills.
• Ability to manage multiple stakeholders with professionalism.
• High level of confidentiality, integrity, and attention to detail.
• Comfortable working in a fast-paced Pharma corporate environment.
  
  

Location

Gurgaon, Haryana (Onsite) (INDIA)

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