Executive Assistant to Chief Executive Officer

About WOG Technologies

WOG Technologies Limited is a world leader in water, wastewater, renewable energy, and sustainability solutions. We deliver smart, future-ready EPC/DBO/BOOT projects for industrial and municipal clients across the globe. With an expanding footprint in India, Southeast Asia, the Middle East, Africa, Europe, and beyond, WOG is on a mission to create a sustainable future — one innovative project at a time.

Visit: www.woggroup.com

Position Details

Position

Executive Assistant to CEO

Department

CEO's Secretariat

Location

Gurgaon, India

Employment Type

Full-time, 6 days a week

Reports To

Chief Executive Officer (CEO)

Travel

Domestic & International (as per business needs)

Experience Required

Minimum 5+ years in EA / C-suite support role

Key Responsibilities

1. Executive & Strategic Support

• Serve as the primary point of contact between the CEO and all internal/external stakeholders.
• Manage the CEO's calendar, appointments, travel schedules, emails, and calls with precision.
• Prepare, review, and edit correspondence, reports, presentations, contracts, and tenders.
• Draft letters, agreements, and concise briefs for CEO's review and decision-making.
• Attend internal and client meetings; represent the CEO or the organization when required.
• Maintain strict confidentiality and handle sensitive information with the highest discretion.
• Support the CEO in project reviews, business analysis, and strategy monitoring.
• Use AI tools to summarize documents, generate first drafts, and accelerate research tasks.

2. Business Coordination & Communication

• Coordinate with department heads, board members, investors, and global partners.
• Assist in strategic planning, performance tracking, and preparation of business case briefs.
• Draft speeches, op-eds, magazine articles, and digital media content on behalf of the CEO.
• Manage CEO's LinkedIn profile, thought leadership content, and digital brand presence.
• Prepare compelling presentations and business documents for internal and external audiences.
• Track key business KPIs and generate executive-level summary dashboards.

3. Travel & Event Management

• Organize end-to-end domestic and international travel: visas, passports, accommodation, itineraries.
• Ensure seamless logistics for the CEO's trips, meetings, conferences, and events.
• Accompany the CEO on business travel to ensure efficiency and effectiveness of engagements.
• Manage RSVP, guest coordination, and event briefings for high-profile meetings.

4. Research & Industry Intelligence

• Conduct in-depth research in water, wastewater, renewable energy, and sustainability sectors.
• Summarize insights, industry reports, and competitor intelligence for CEO's decision-making.
• Monitor global trends in environment, technology, energy, and regulatory landscapes.
• Use AI-powered research tools (Perplexity AI, ChatGPT, etc.) for rapid intelligence gathering.
• Prepare concise briefing documents and market analysis notes ahead of key meetings.

5. Technology, AI & Process Excellence

• Leverage AI tools (ChatGPT, Claude, Gemini, Perplexity AI, Copilot) daily for drafting, analysis, and research.
• Use Gamma.app, Beautiful.ai, or Canva AI for rapid, high-quality presentation creation.
• Implement process automation using tools like Zapier, Make, or Microsoft Power Automate.
• Build advanced Excel models, dashboards, and reports using pivot tables, Power Query, and macros.
• Use AI meeting assistants (Otter.ai, Fireflies.ai) to capture, transcribe, and summarize meetings.
• Maintain and optimize project tracking systems using Asana, Monday.com, or ClickUp.
• Support HR operational functions, project tracking, and cross-functional administration.
• Manage digital files, records, and workflows across cloud platforms (SharePoint, OneDrive, Drive).

Required Technology & AI Proficiency

The candidate must demonstrate hands-on proficiency (majority if not all) with the following tools and platforms:-

Tools / Platforms - Proficiency Required

AI Writing & Research

ChatGPT (GPT-4), Claude (Anthropic), Gemini, Perplexity AI - Expert

AI Presentation & Design

Gamma.app, Beautiful.ai, Canva AI, Adobe Firefly - Advanced

AI Productivity

Notion AI, Copilot (Microsoft 365), Otter.ai, Fireflies.ai - Advanced

AI Automation

Zapier AI, Make (Integromat), n8n, Power Automate - Intermediate

Spreadsheets & Analytics

Microsoft Excel (Advanced), Google Sheets, Power BI, Tableau - Expert

Presentations

PowerPoint (Advanced), Google Slides, Keynote - Expert

Document Management

Microsoft Word, Google Docs, Notion, SharePoint, DocuSign - Expert

Communication & Calendar

Outlook, Gmail, Google Calendar, Slack, Microsoft Teams, Zoom - Expert

Project & Task Management

Asana, Monday.com, Trello, ClickUp, Jira (basic) - Advanced

CRM & Business Tools

Salesforce (basic), HubSpot, Zoho CRM - Intermediate

Digital & Social Media

LinkedIn (content creation), Hootsuite, Buffer, Canva - Advanced

Research & Intelligence

Bloomberg, Statista, IBISWorld, Google Alerts, Feedly - Intermediate

Travel & Logistics

Concur, TripActions, Amadeus (basic), Visa portals - Advanced

Cloud & File Management

OneDrive, Google Drive, Dropbox, Box - Advanced

Cybersecurity Awareness

VPN tools, 2FA apps, password managers (1Password/Bitwarden) - Intermediate

Qualifications

Education

• Bachelor's or Master's in Business Administration, Management, or a related field.
• Diploma or certification in Artificial Intelligence, Technology, or Digital Productivity preferred.
• Courses in data analytics, project management (PMP/PRINCE2), or sustainability, a strong plus.

Experience

• Minimum 5+ years in an EA or Chief of Staff role supporting C-suite / Top Management.
• Proven track record managing international travel, visa/passport procedures, and logistics.
• Client-facing experience, including representing senior leadership in business meetings.
• Demonstrable experience using AI tools in day-to-day work (not just familiarity).
• Exposure to EPC, sustainability, infrastructure, or technology sectors preferred.

Skills & Competencies

Technical & Digital Skills

• AI Tools: Daily working proficiency with ChatGPT, Claude, Gemini, Copilot, and Perplexity AI.
• Advanced Excel: Pivot tables, VLOOKUP/XLOOKUP, Power Query, macros, and dynamic dashboards.
• Presentations: Expert-level PowerPoint and Canva; ability to create board-level, investor-grade decks.
• Automation: Zapier / Make / Power Automate for workflow automation and time-saving processes.
• Project Tools: Asana, Monday.com, ClickUp, or equivalent task tracking and project coordination.
• Research Tools: Perplexity AI, Statista, Bloomberg, Google Alerts, Feedly for market intelligence.
• Communication: Proficiency with Outlook, Slack, Teams, Zoom, and Google Workspace.
• Document Management: SharePoint, OneDrive, DocuSign, and cloud-based file organization.
• CRM (Basic): Working knowledge of Salesforce, HubSpot, or Zoho for contact and pipeline visibility.

Soft Skills & Attributes

• Outstanding written and verbal communication in English; multilingual ability is a plus.
• Strong executive presence and personality to represent the CEO and WOG on a global stage.
• Proactive and resourceful ability to anticipate the CEO's needs before they arise.
• Exceptional organizational skills with ability to juggle multiple high-priority tasks simultaneously.
• High emotional intelligence (EQ), discretion, and diplomatic sensitivity.
• Research-driven with genuine curiosity in sustainability, energy, and environmental sectors.
• Willingness to work 6 days a week and travel extensively (domestic and international).
• Ability to work under pressure, meet tight deadlines, and adapt to rapidly changing priorities.

Why Join WOG Technologies?

🌍 Global Exposure

Work on international projects spanning Asia, Middle East, Africa, and Europe.

🤖AI-First Culture

Work in an organization that embraces AI and digital innovation at every level.

🚀CEO-Level Access

Direct exposure to top leadership, board-level governance, and strategic decisions.

♻️Mission-Driven Work

Be part of a company solving one of humanity's most critical challenges — clean water and clean energy.

💰Competitive Package

Competitive salary, performance incentives, and comprehensive benefits.

📈Fast-Track Growth

High-growth environment with real career progression in a rapidly scaling global company.