Executive Assistant to CEO | San Ramon

Executive Assistant to CEO

Full-time, onsite in San Ramon, CA

$120,000k - 150,000 + Excellent Benefits

Our client, a mission-driven healthcare nonprofit, is seeking a highly experienced Executive Assistant to serve as a strategic partner to the CEO. They are searching for an experienced, highly professional individual who understands the demands and expectations of supporting executive leadership at the highest level.

Position Overview

The Executive Assistant will work directly with the CEO and C-level executives, providing high-level administrative and strategic support in a fast-paced, complex environment. This individual must exercise sound judgment, operate with complete discretion, and demonstrate the ability to manage competing priorities with professionalism and precision.

Key Responsibilities

• Manage complex and ever-changing executive calendars, ensuring strategic prioritization of meetings, travel, and commitments
• Coordinate domestic and international travel arrangements, including detailed itineraries, ground transportation, and real-time adjustments
• Organize, prepare, and document executive meetings, board meetings, and board retreats; draft and finalize meeting minutes and track follow-up items
• Manage high-volume email correspondence, triage communications, and maintain an organized system for tracking priorities
• Draft, edit, and proofread internal and external correspondence, reports, presentations, and formal business documents
• Serve as primary gatekeeper for the CEO, managing calls, emails, and requests with professionalism and sound judgment
• Prepare board orientation materials and maintain governance documentation and records
• Maintain and safeguard confidential corporate, legal, and financial files with strict discretion
• Track multiple projects simultaneously and provide ongoing status updates to ensure deadlines and deliverables are met
• Conduct research, compile data, and summarize findings to support executive decision-making
• Coordinate logistics for executive participation in professional organizations, industry events, and external meetings
• Facilitate communication between the CEO and internal teams across multiple regions
• Support strategic initiatives and task forces by monitoring timelines and ensuring completion of action items
• Handle sensitive matters with confidentiality, tact, and diplomacy
• Assist with executive logistics and occasional personal-related coordination as needed

Qualifications

• 5–7+ years of experience supporting a CEO
• Healthcare or large organizational experience strongly preferred
• Experience working with Board of Directors
• Highly professional, poised, and exceptionally detail-oriented
• Strong business writing, grammar, and research skills
• Advanced proficiency in Microsoft Office and Outlook
• Demonstrated ability to anticipate executive needs and operate independently
• High degree of confidentiality and sound judgment
• Adaptable, collaborative, and able to thrive in a fast-moving environment
• Valid driver’s license and reliable transportation

If you have a strong background partnering with senior leadership and are ready to step into a critical, high-impact role, we encourage you to apply!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San

Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

https://careergroupcompanies.com/california-privacy-notice/.

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.