Executive Assistant to CEO

Job Title: Executive Assistant

Company: PracticeSuite

Location: Kochi SmartCity

Notice Period: Immediate to 15 Days

Employment Type: Full-Time, In-Office

Work Schedule: 3:00 PM IST to 11:00 PM IST

About PracticeSuite

PracticeSuite is a leading healthcare SaaS company providing comprehensive practice management, revenue cycle management, and patient engagement solutions to healthcare providers across the United States. Our mission is to empower medical practices with innovative technology, and our executive team is at the forefront of driving this vision forward.

Role Overview

We are seeking a highly organized, proactive, and articulate Executive Assistant to provide comprehensive support to our CEO. This role is ideal for a motivated professional (2–5 years of experience) who possesses exceptional communication skills and thrives in a fast-paced, high-growth environment. The successful candidate will act as a force multiplier for the CEO, ensuring operational efficiency and professional excellence.

Key Responsibilities:

• Proactively manage the CEO’s calendar, including scheduling complex meetings across time zones and coordinating end-to-end travel arrangements.
• Draft, review, and edit high-level professional correspondence, reports, and presentations.
• Serve as the primary point of contact between the CEO and internal teams, as well as external partners and stakeholders.
• Organize and maintain confidential files, records, and documentation with the highest level of integrity.
• Assist in preparing agendas and materials for board meetings, executive briefings, and town halls.
• Utilize strong writing skills to assist in drafting internal communications and professional content as needed.
• Interface with US Team. Excellent communication skill is a key requirement.
• Spoken and written skill of Hindi, Tamil, and/or Arabic would be an added advantage
• Immediate availability to join is required.

Qualifications:

• Education: Any Graduate degree.
• Experience: 2–5 years of relevant experience.
• Communication: Impeccable written and verbal English communication skills are mandatory.