Executive Assistant

The Executive Assistant (EA) to the CEO will provide high-level administrative, strategic, and operational support to ensure effective management of the CEO’s office. This role requires exceptional organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment. The EA will act as the primary point of contact between the CEO and internal/external stakeholders.

Key Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
• Prioritize and manage information flow to and from the CEO’s office.
• Prepare meeting agendas, minutes, presentations, and follow-ups.
• Draft, review, and manage correspondence on behalf of the CEO.
• Ensure the CEO is briefed and prepared for all meetings, events, and engagements.
• Assist the CEO in tracking organizational priorities, deadlines, and action items.
• Support in preparing strategy documents, reports, dashboards, and analytics.
• Coordinate with functional heads to support the CEO’s decision-making process.
• Maintain confidentiality of sensitive information.
• Serve as the key liaison between the CEO and internal/external stakeholders.
• Handle communication with clients, partners, and senior leadership.
• Facilitate smooth communication and follow-up across departments.
• Support the CEO in executing special projects and organizational initiatives.
• Track progress, ensure timely completion, and maintain documentation.
• Coordinate events, board meetings, offsites, and leadership engagements.
• Manage files, documentation, and record keeping.
• Process expenses, reimbursements, and approvals on behalf of the CEO.
• Ensure the smooth and efficient functioning of the CEO’s office.

Required Qualifications & Skills

• Bachelor’s degree required; MBA or relevant certification preferred.
• 8–10 years of experience supporting senior leadership/executives.
• Exceptional communication and interpersonal skills.
• Strong organizational, planning, and time-management abilities.
• High level of discretion, integrity, and confidentiality.
• Proficiency in MS Office Suite (Excel, PowerPoint, Word) and productivity tools.
• Ability to multitask, prioritize, and manage conflicting demands.
• Strong problem-solving and analytical thinking.